Design & Pre-Construction Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Facilitate regular meetings between Owners, Architects, and Contractors with clients.

• Organize alignment meetings among architects, structural engineers, and trade specialists.

• Create agendas, document meeting minutes, and track action items until completion.

• Evaluate architectural, structural, and trade drawings as well as design deliverables.

• Review and annotate drawings using Bluebeam.

• Detect conflicts, gaps, and missing information while monitoring revisions across disciplines.

• Independently oversee project timelines, schedules, and deliverables.

• Track milestones and engage with design teams to ensure timely submissions.

• Proactively raise risks and delays, providing suggested solutions.

• Act as the primary communication conduit between clients and design teams.

• Manage daily communications with clients and consultants autonomously.

• Clearly communicate decisions, inquiries, and feedback between involved parties.

• Maintain project trackers, logs, and records within project management tools.

• Organize and keep drawing sets, deliverables, and correspondence up-to-date.

⛳️ Requirements

• Minimum of 1 year of experience in construction project engineering, assistant project management, design coordination, or a comparable role.

• Experience in coordinating architects, engineers, and contractors.

• Proficient in managing project schedules and deliverables.

• Practical experience with reviewing and marking up technical drawings using Bluebeam.

• Demonstrated ability to manage client and consultant communications independently.

• Strong proficiency in Bluebeam for drawing review and markup.

• Capability to read and assess architectural, structural, and trade drawings.

• Experience in design management or pre-construction activities.

• Proven experience supporting construction projects based in the US.

• Familiarity with construction project management tools like Procore, Autodesk Construction Cloud, or Smartsheet.

• Understanding of project schedules, RFIs, submittals, and tracking deliverables.

• Confident and professional written and verbal communication skills in English, including leading live meetings with US clients.

• Excellent organizational skills and strong follow-through.

• Ability to work independently and manage personal timelines effectively.

• Capacity to coordinate multiple design disciplines concurrently.

• Reliable computer with a minimum of 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher.

• Internet speed of at least 40MBPS.

• Headset with an extended noise-canceling microphone and webcam.

• Backup computer and internet connection.

• Quiet, dedicated workspace at home.

• Comfortable adhering to a US Pacific Time work schedule.

🏝️ Benefits

• No benefits package provided.

• Remote work option available.

• 40-hour work week, Monday to Friday, from 8:00 AM to 5:00 PM Pacific Time.

• Work-from-home setup must include a computer, internet connection, headset, webcam, backup computer and internet connection, and a quiet dedicated workspace.