Data Entry, Administrative Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Efficiently transfer data between internal spreadsheets and QuickBooks or other business applications with speed and accuracy.

• Conduct audits, cross-reference, and update extensive datasets such as packing slips, purchase orders, inventory lists, and pricing sheets.

• Create and maintain tracking sheets in Excel and Google Sheets utilizing formulas such as VLOOKUP, INDEX/MATCH, SUMIF, and pivot tables.

• Process, verify, and generate customer invoices using QuickBooks Enterprise.

• Distribute invoices and statements to customers via email and monitor payment statuses.

• Provide administrative support to managers and team members with tasks, special projects, and overflow work.

• Manage email inboxes and ensure smooth workflow progression.

• Compose professional emails, follow up with vendors and customers regarding pending matters, and escalate urgent issues as necessary.

⛳️ Requirements

• A minimum of 2 years of experience in extensive data entry, billing, or administrative support roles.

• At least 2 years of experience using Microsoft Excel and Word, along with proficiency in Google Workspace (Docs, Sheets, Gmail, Drive).

• Typing speed of 45 words per minute or higher, with strong 10-key numeric entry skills.

• Outstanding attention to detail, particularly during prolonged periods of repetitive data tasks.

• Proficient in English with clear written and verbal communication skills.

• Ability to thrive in a fast-paced environment with changing priorities.

• Preferred: experience with QuickBooks or inventory management software.

• Internet speed of at least 25 Mbps for both download and upload.

• A contingency plan for internet and power outages (e.g., a mobile hotspot or secondary connection).

• Personal computer running an updated version of Windows.

• A personal phone for communications via calls and texts.

• Consistent availability for the fixed shift, including Sundays.

• The selection process will involve a skills assessment, including typing, 10-key, and a data entry exercise.

🏝️ Benefits

• Work From Anywhere

• Salary paid in US$

• Exposure to International Brands