Corporate Paralegal, LATAM

This is a fully remote position, open to applicants in Argentina, +3 more countries.

📋 Description

• Assist in the preparation and submission of Forms 10-K, 10-Q, and 8-K.

• Manage filing logistics in collaboration with internal teams, external counsel, auditors, investor relations, and filing agents.

• Support EDGAR submissions, manage exhibits, and compile filing packages.

• Prepare and coordinate Section 16 Forms 3, 4, and 5 filings while maintaining the Section 16 insider list.

• Oversee insider-trading windows, track blackouts, and support Rule 10b5-1 plans.

• Prepare and manage D&O questionnaires and records for directors and officers.

• Assist in the creation of the annual proxy statement, logistics for the annual meeting, and activities associated with public companies.

• Maintain cap-table, equity-grant, and beneficial ownership records in collaboration with Finance.

• Support compliance with Nasdaq listing requirements and related submissions.

• Prepare materials for Board and committee meetings, manage logistics, and coordinate scheduling.

• Administer the board portal and manage director access.

• Draft and maintain meeting minutes, resolutions, action items, and follow-ups.

• Keep minute books, resolutions, and governance records for both domestic and foreign entities.

• Support state and subsidiary filings, annual reports, good-standing maintenance, and coordination with registered agents.

• Assist with litigation matters and liaise with outside counsel.

• Track and manage insurance claims and related documentation.

• Prepare responses to subpoenas and legal processes, coordinating the collection and production of materials.

• Utilize AI tools and legal technology to enhance filing preparation, records management, and recurring processes.

• Collaborate with attorneys, Legal Operations, Finance, and other teams to meet deadlines.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree or an equivalent combination of education, training, and/or experience.

• Paralegal certificate from an ABA-accredited program is preferred.

• A minimum of 8 years of paralegal experience within corporate or public company settings, ideally combining law firm and in-house experience.

• Proficient understanding of SEC reporting requirements, Section 16, Nasdaq listing standards, and public company governance practices.

• Familiarity with EDGAR, XBRL, Section 16 filing agents, board portals such as Diligent or Boardvantage, and entity management software.

• Experience with stock administration and equity plan records is advantageous.

• Background in litigation, insurance claims, or support for subpoenas and legal processes is a plus.

• Comfortable using AI tools, or a genuine willingness to develop proficiency in them.

• Experience in a public technology or SaaS company is a plus.

• Exceptional organizational skills and attention to detail.

• Good judgment and discretion in handling confidential and material non-public information.

• Experience supporting a Corporate Secretary, Board of Directors, and senior executives with sensitive materials.

• Strong communication skills and the ability to collaborate with attorneys, executives, and cross-functional teams.

🏝️ Benefits

• A team-oriented culture with remarkably low turnover.

• Rated as “a great place to work” by 97% of the team in the latest survey.

• An Equal Opportunity Employer dedicated to diversity, equity, and inclusion.