Corporate Offsites and Travel Manager

This is a fully remote position, open to applicants in Sweden.

📋 Description

• Act as the primary contact for travel arrangements and bookings for flagship and VIP events.

• Manage room block commitments, flight manifests, and ground transfers for VIPs.

• Organize detailed travel plans for executive leadership and special guests.

• Take charge of comprehensive planning, venue selection, and logistics for regional department offsites.

• Design exclusive dining experiences and executive venues for corporate dinners.

• Create and uphold standardized "Meeting-in-a-Box" playbooks and self-service guidelines.

• Oversee vendor contracts, catering arrangements, room blocks, and transportation logistics.

• Serve as the operational lead for the third-party Travel Management Company.

• Track agency SLAs, adoption of online booking tools, traveler support, and policy adherence.

• Manage updates to travel policies, frameworks for travel safety and duty of care, and administration of travel profiles.

• Collaborate with the Travel & Logistics Coordinator on group airfare, room block releases, and escalations for executives.

• Monitor budget actuals, audit TMC billing, and oversee purchase orders.

• Collect feedback post-events and analyze travel data to enhance playbooks and travel experiences.

• Supervise, mentor, and manage the Travel & Logistics Coordinator along with supporting event staff.

• Coordinate tasks across overlapping offsite schedules, conference travel lists, and VIP travel requests.

• Set performance objectives, conduct evaluations, and promote professional growth.

⛳️ Requirements

• Over 7 years of experience in leading corporate meetings, regional offsites, and managing corporate travel operations.

• At least 2 years of direct people management experience or demonstrated capability in supervising, coordinating, and delegating tasks to direct reports, coordinators, or cross-functional team members.

• Proven success in managing relationships with third-party Travel Management Companies (TMCs), online booking tools, and group travel logistics.

• Expertise in coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.

• Strong experience in venue sourcing, negotiating hotel room blocks, catering coordination, and planning run-of-show for mid-sized events.

• Experience in negotiating corporate rate agreements with hotel chains, boutique venues, and event service providers.

• Outstanding organizational, communication, and project management abilities.

• Capability to manage multiple offsite timelines concurrently.

• Must be available to work across EU time zones.

🏝️ Benefits

• Fully remote work environment.

• Opportunities for corporate offsites and travel.

• Professional development opportunities within the travel and offsite operations team.