Corporate Legal Operations Specialist

This is a fully remote position, open to applicants in Colorado, +41 more states.

📋 Description

• Act as the main administrator and daily coordinator for the department's e-billing and matter management system.

• Review, process, and monitor legal invoices to ensure timely approvals, accurate coding, and compliance with billing guidelines.

• Facilitate matter setup, law firm onboarding, vendor management, user support, and system administration.

• Oversee invoice exceptions, violations of billing rules, approval workflow issues, and the quality of matter data.

• Address operational challenges with internal teams and law firms.

• Assist in outside counsel engagement, fee structures, accrual tracking, budget management, and communications with law firms.

• Produce routine and ad hoc reports detailing legal expenditures, accruals, vendor performance, matter activity, and operational metrics.

• Collaborate with Finance, Procurement, legal teams, and technology departments on invoice payments, spend management, and process enhancements.

• Maintain e-billing documentation, process manuals, billing records, and controls to ensure governance and readiness for audits.

• Aid in the implementation of legal technology, including testing, training, rollouts, workflow enhancements, and operational initiatives.

• Organize special projects, including project planning, status tracking, dashboards, communications, action-item management, and stakeholder engagement.

• Conduct process analysis and research to uncover opportunities for improvement and enhance the user experience.

• Utilize company AI tools to foster more efficient work practices.

• Assist with departmental communications, training materials, playbooks, standard operating procedures, and resources for adoption.

⛳️ Requirements

• Bachelor's degree or equivalent practical experience.

• A minimum of 3 years experience in legal operations, e-billing administration, legal support, finance operations, procurement operations, project coordination, or a related field.

• Familiarity with e-billing, matter management, finance, procurement, or other enterprise business systems.

• High proficiency in Microsoft Office, especially Excel and PowerPoint.

• Capability to prepare clear reports, summaries, and materials ready for executive review.

• Experience in supporting projects, tracking milestones, following up on action items, and assisting in moving workstreams from planning to execution.

• Proficient in using AI-driven productivity tools.

• Strong organizational abilities and attention to detail.

• Capacity to juggle multiple priorities and deadlines in a dynamic environment.

• Excellent written and verbal communication skills.

• Strong analytical and problem-solving capabilities.

• Ability to manage confidential information responsibly and exercise sound judgment.

• Preferred experience with Legal Tracker, Ariba, or similar platforms.

• Preferred experience in managing outside counsel, legal spend administration, invoice review, accruals, budgets, or compliance with billing guidelines.

• Preferred experience with technology implementations, user testing, change management, training, or process redesign.

• Preferred knowledge of Power BI, Smartsheet, or similar platforms.

• Must have the indefinite right to work in the United States.

🏝️ Benefits

• Annual incentive plan.

• Health care coverage.

• Generous time off.

• Continuous learning and career development resources.

• Retirement planning assistance.

• Continuing education program.

• Company-matched contribution for student loans.

• Financial wellness initiatives.

• Family benefits and perks.

• Retail discounts.

• Referral incentive awards.