Coordinator, Commercial Marketing, MLR

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the implementation of national and regional medical conferences and trade shows, which includes booth construction, routing, exhibit space registration, accommodations, vendor logistics, material shipment, and communication with field teams.

• Maintain the comprehensive commercial marketing calendar.

• Monitor project milestones across various channels for digital advertisements, print materials, and sales aids for the field.

• Act as the main liaison for external creative agencies and printing vendors.

• Manage purchase orders, assess statements of work, and assist with budget oversight and invoice processing.

• Oversee the digital and print asset library for commercial purposes, ensuring that field representatives and marketing managers utilize current, approved promotional materials.

• Handle the relationship and portal for print vendors.

• Schedule, coordinate, and facilitate weekly PRC and MRC review meetings.

• Prepare meeting agendas, manage live meeting dynamics, and document feedback from Medical, Legal, and Regulatory reviewers.

• Serve as the operational administrator for Veeva Vault PromoMats, including routing materials, verifying document metadata, linking reference packages, and overseeing material lifecycles.

• Conduct initial quality-control reviews on submissions from agencies.

• Monitor approval expiration dates and manage re-review workflows in collaboration with brand managers.

• Collaborate with the Regulatory Review Leader to create and submit FDA Form 2253 packages for relevant promotional materials.

• Propel daily marketing initiatives and ensure the availability of accurate, compliant promotional and non-promotional content for publication.

• Facilitate vendor operations and offer administrative/program-management support in line with company policies and external regulations.

⛳️ Requirements

• 2–4 years of experience in marketing coordination, project management, or marketing operations, ideally within a pharmaceutical, biotech, or healthcare setting.

• Prior direct experience with Veeva Vault PromoMats or a comparable MLR/PRC system such as Zinc, Vodori, or Aprimo is essential.

• Proven experience in organizing commercial events and medical congresses, or managing deliverables from external agencies.

• Basic knowledge of FDA promotional regulations and guidelines (OPDP), healthcare compliance, and the Medical/Legal/Regulatory (MLR) review process.

• Exceptional organizational skills and attention to detail, with the capacity to handle multiple simultaneous deadlines among internal stakeholders and external vendors.

• Preference will be given to candidates residing near an Orca Bio office, particularly the headquarters in Menlo Park, CA.

🏝️ Benefits

• Pre-IPO equity.

• Annual bonus.

• Medical benefits.

• Dental benefits.

• Vision benefits.

• Paid time off (PTO).

• 401(k) plan.

• Life and accidental death and disability coverage.

• Parental leave benefits.

• Subsidized daily lunches and snacks at on-site locations.

• Approximately 5% travel to support key conferences, as required.