Contracts and Procurement Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the solicitation and contracting processes for acquiring equipment and services related to forest conservation, wildfire resilience, land and watershed restoration, and recreational projects.

• Ensure adherence to NFF contracting and procurement guidelines, funding stipulations, and 2 CFR 200 throughout the procurement and contracting lifecycle.

• Collaborate with field personnel to devise sourcing strategies for equipment and services.

• Assist in the creation and evaluation of solicitations, including RFPs, RFQs, and RFIs.

• Examine requests for new contracts and amendments, along with supporting documentation, terms, and conditions for compliance.

• Prepare amendments and revisions to contracts and lead negotiations in coordination with field staff.

• Actively engage with field personnel, the Contracts and Procurement Attorney, and other stakeholders regarding sourcing and contract issues.

• Manage contract approvals and signature workflows.

• Ensure accurate documentation and maintenance of contract data.

• Revise and maintain contract and solicitation templates.

• Act as a partner, mentor, and liaison for field staff throughout the procurement and contracting procedures.

• Provide training, mentorship, or assistance to program staff as necessary.

⛳️ Requirements

• Bachelor’s degree or relevant professional certification.

• Minimum of three years of experience in contract administration and compliance, contract management, procurement and acquisition, or related fields.

• Strong attention to detail and dedication to process adherence.

• Proficient knowledge of contracting and procurement processes involving both federal and nonfederal funds.

• Significant experience with 2 CFR 200, FAR, or equivalent regulations.

• Familiarity with risk management practices related to financial security and insurance.

• Capability to synthesize or convey technical requirements in layman's terms.

• Competence to juggle multiple competing priorities and prioritize effectively.

• Understanding of field program staff requirements and the ability to align them with NFF policies and funding agreement stipulations.

• Strong skills in customer service, troubleshooting, and innovative problem-solving.

• Ability to thrive under tight deadlines.

• Exceptional written, oral communication, and interpersonal skills.

• Strong analytical capabilities.

• High proficiency in Microsoft 365.

• Capacity to work independently with minimal oversight and support.

• Access to reliable internet and a dedicated workspace.

• Paralegal certification or experience with legal contracts is advantageous.

• Experience in forestry, construction, recreation infrastructure, or habitat enhancement projects is a plus.

• Preferred knowledge of natural resource issues and/or the USDA Forest Service.

• Familiarity with Microsoft Dynamics is a plus.

🏝️ Benefits

• Medical and dental insurance covered at 75% by the organization for you and any dependents.

• Vision insurance covered at 50% by the organization for you and any dependents.

• Health savings account (HSA) with employer contributions ranging from $1,878 to $3,750 annually.

• Flexible spending accounts (FSA) for healthcare and dependent care.

• Access to an employee assistance program (EAP) at no cost.

• 403(b) retirement plan with a 5% employer match after one (1) year of service.

• No-cost short-term and long-term disability insurance.

• Basic life and AD&D insurance provided at no cost, with options for voluntary life insurance.

• Discounted whole life insurance available.

• Employees begin with 35 days of paid annual leave, sick leave, personal leave, and holidays.

• Accrual rates for annual leave increase with length of service.

• Family and medical leave for up to sixteen (16) weeks, with up to four (4) weeks of paid leave.

• Opportunities for training and development programs.

• Professional development reimbursement available for up to $1,000 annually.

• Chance to support a meaningful mission and work in breathtaking locations.