Contracts Administrator – Contracts Specialist

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Manage customer contracts, purchase orders, change orders, and associated agreements throughout the entire contract lifecycle.

• Establish, review, maintain, modify, amend, and finalize contracts.

• Evaluate purchase orders, contracts, flowdowns, terms, and conditions for precision, completeness, compliance, and alignment with approved business positions.

• Analyze contractual requirements, obligations, deliverables, milestones, funding, performance periods, schedules, reporting requirements, and customer flowdowns.

• Identify risks, exceptions, and necessary internal actions, escalating issues when appropriate.

• Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation.

• Ensure accuracy in ERP orders and maintain comprehensive and precise contract files.

• Monitor deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and outstanding action items.

• Collaborate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders.

• Assist with proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities.

• Aid in proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout.

• Utilize Salesforce CRM for proposal, quote, and contract review activities.

• Act as a primary contact for routine customer contract inquiries and correspondence.

• Ensure adherence to customer requirements, company policies, laws and regulations, FAR/DFARS, export controls, cybersecurity, quality requirements, SAM.gov, DECCS, PIEE, and related platforms.

• Administer NDAs, Teaming Agreements, and other business agreements.

• Generate reports, track contract metrics, and provide management insight into contract status, performance, and compliance.

• Enhance contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures.

• Support Vitesse Systems' goals for quality, safety, continual improvement, transparency, and collaboration.

⛳️ Requirements

• Bachelor's degree in Business, Finance, Legal Studies, Contract Management, or a related field; equivalent experience may also be considered.

• 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or similar business functions.

• Experience in reviewing and managing commercial and/or government contracts.

• Familiarity with DoD contracting environments and aerospace/defense customers is preferred.

• Experience with ERP systems; Global Shop Solutions experience is highly desirable.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Experience with PIEE, OASIS, SAM.gov, or similar government systems is preferred.

• Acquainted with FAR, DFARS, and Uniform Contract Format is preferred.

• Strong organizational skills, attention to detail, and analytical abilities.

• Excellent verbal and written communication skills.

• Self-starter capable of working across multiple locations in a rapidly growing organization.

• Familiarity with a manufacturing setting.

• Ability to work with minimal supervision and adapt to changing demands.

• High school diploma/GED, or 2 years of related experience, or an equivalent combination of education and experience.

• Authorization to work in the United States.

• Eligibility for necessary U.S. Government export authorizations.

• Ability to comprehend basic safety and manufacturing instructions.

• Ability to perform addition and subtraction with four-place decimals and to multiply and divide by tens and hundreds.

• Capability to engage in standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and using hands/fingers.

• Ability to frequently lift and/or move up to 10 pounds and occasionally/frequently lift up to 50 pounds.

• Ability to perform repetitive hand/wrist activities.

• Sufficient computer skills to operate ERP and payroll time-tracking software.

• Willingness to work flexible hours and overtime, including evenings and weekends, with or without advance notice.

🏝️ Benefits

• Remote work location.

• Salaried, full-time, exempt position.

• Equal Employment Opportunity / Affirmative Action employer.

• Veterans / Disabled Employer.