Contracts Administrator, Contracts Specialist

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Manage customer contracts, purchase orders, change orders, and related agreements throughout the entire contract lifecycle.

• Review customer contracts, purchase orders, modifications, amendments, flowdowns, and terms and conditions.

• Evaluate contractual requirements, obligations, deliverables, milestones, funding, schedules, reporting requirements, and customer flowdowns.

• Identify risks, exceptions, and necessary internal actions, escalating issues as needed.

• Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation.

• Ensure accuracy in ERP orders and maintain comprehensive and accurate contract files.

• Monitor contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, obligations, and unresolved action items.

• Collaborate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders.

• Assist with proposals, RFQs, quotes, contract performance, costs, schedules, delivery, and invoicing activities.

• Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout.

• Prepare contract summaries and coordinate cross-functional reviews and approvals.

• Utilize Salesforce CRM for proposal, quote, and contract review activities.

• Act as the primary contact for routine customer contract inquiries and correspondence.

• Ensure compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems.

• Administer NDAs, Teaming Agreements, and other business agreements.

• Generate reports, maintain contract metrics, and provide management with visibility into contract status, performance, and compliance.

• Enhance contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures.

• Uphold the company's core values and perform other assigned duties.

• Function as a lead without direct supervisory responsibilities.

⛳️ Requirements

• Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or a related field; equivalent experience may be considered.

• 2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions.

• Experience in reviewing and administering commercial and/or government contracts.

• Familiarity with DoD contracting environments and aerospace/defense customers is preferred.

• Experience with ERP systems; Global Shop Solutions experience is highly desirable.

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

• Experience with PIEE, OASIS, SAM.gov, or related government systems is preferred.

• Knowledge of FAR, DFARS, and Uniform Contract Format is preferred.

• Strong organizational skills, attention to detail, and analytical abilities.

• Excellent oral and written communication skills.

• Ability to work across multiple locations and within a high-growth organization.

• Experience supporting government contracts and prime aerospace contractors is preferred.

• Familiarity with a manufacturing environment.

• Ability to adapt to changing work environments and competing demands.

• Capable of working with minimal supervision.

• Ability to perform standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and repetitive hand/wrist activities.

• Ability to lift and/or move up to 10 pounds frequently and occasionally up to 50 pounds.

• Computer skills sufficient to use ERP and payroll time-tracking software.

• Ability to comprehend basic safety and manufacturing instructions.

• Ability to perform basic arithmetic operations as specified.

• Authorization to work in the United States.

• Eligibility for required U.S. Government export authorizations under ITAR/EAR regulations.

• Willingness to work overtime during evenings and weekends, with or without prior notice.

🏝️ Benefits

• Salaried, full-time, exempt position.

• Remote work arrangement available.

• Overtime opportunities may be available during evenings and weekends.

• Equal Employment Opportunity / Affirmative Action Veterans / Disabled Employer.