Contracts Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure timely and accurate execution of contracts on both vendor and client sides.

• Conduct essential quality reviews in collaboration with other teams to minimize risk.

• Implement company policies and procedures to address routine issues effectively.

• Process contracts in accordance with client policies.

• Assist with service termination processing through amendments.

• Maintain an internal database containing relevant information, including legal documents.

• Support the preparation and revision of contracts related to the sale or purchase of goods and services.

• Manage the acquisition, distribution, and storage of equipment and supplies.

• Dispose of unclaimed property as necessary.

• Aid in proposal planning and contract administration.

• Create contract briefs and revisions that summarize contractual requirements and budgets.

• Track authorizations and correspondence while keeping detailed and organized files.

• Prepare notices for contract changes.

• Monitor contractor performance, including reporting and status updates on deliverables from both contractor and owner.

• Maintain an audit file for each contract, which includes the original contract, correspondence, changes or deviations, amendments, clarifications, and payment schedules.

• Carry out closing activities as required.

• Monitor payments and deadlines.

• Analyze and mitigate risks associated with contracts.

• Perform additional duties as necessary.

⛳️ Requirements

• A Bachelor’s degree (B.S/B.A) from a four-year college or university with 0 to 2 years of related experience and/or training; or an equivalent combination of education and experience.

• Proficient in the English language.

• Strong attention to detail.

• Ability to interpret complex information effectively.

• Technologically adept with an eagerness to learn and understand systems and data interpretation.

• Experience with high-accuracy data input.

• Capability to manage high volumes of work and meet deadlines.

• Highly organized with the ability to juggle multiple projects/tasks simultaneously.

• Proficient in Excel, including pivot tables and VLOOKUP functions.

• Understanding of how databases capture and manage information.

• Ability to work accurately with large sets of data.

• Strong teamwork skills.

• Self-motivated and independent.

• Customer-focused and aware.

• Must be capable of performing office-related tasks, including prolonged sitting or standing.

• Must be able to navigate within an office environment.

• Must be proficient in computer use.

• Must possess effective communication skills.

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers.

🏝️ Benefits

• Medical coverage through UHC (PPO, HSA, Surest options) or Kaiser (HMO option only for California employees).

• Dental insurance provided by UHC.

• Nationwide Vision coverage through UHC.

• Flexible Spending Account for Health & Dependent Care.

• Pre-Tax Account for Commuter Benefits/Parking & Transit (location-specific).

• Opportunities for Continuing Education and Professional Development via platforms like Udemy and Coursera.

• Corporate Wellness Program offered by Goomi Group.

• Employee Assistance Program.

• Designated Wellness Days.

• 401k Plan.

• Basic and Supplemental Life Insurance.

• Short Term & Long Term Disability Insurance.

• Coverage for Critical Illness, Critical Hospital, and Voluntary Accident Insurance.

• Tuition Reimbursement available after 6 months of employment, with a cap.

• Paid Time Off accrued and prorated, with a maximum of 120 hours annually.

• Paid Holidays.

• Any other statutory leaves, paid time, or ancillary benefits as required by state and federal law.