Contract and Vendor Management Associate

This is a fully remote position, open to applicants in Turkey, +5 more countries.

📋 Description

• Oversee the intake of contracts, their routing, approvals, signatures, amendments, renewals, and termination documentation.

• Manage the contract repository, ensuring accurate documentation of key terms, dates, obligations, owners, and notice periods.

• Draft standard agreements, engagement letters, amendments, and supporting documents utilizing approved templates.

• Track open requests and proactively follow up with internal stakeholders and vendors.

• Assist in the onboarding and ongoing management of outside counsel, legal vendors, and service providers.

• Gather due-diligence, conflicts, insurance, tax, banking, and engagement documentation.

• Maintain vendor contact information, rate details, service standards, performance records, and issue logs.

• Organize periodic vendor reviews and document subsequent actions.

• Examine invoices for necessary details, mathematical precision, approved rates, matter coding, and supporting documentation.

• Monitor invoice status, budgets, accruals, and exceptions, coordinating corrections with vendors and Finance.

• Generate reports on contract status, renewals, vendor performance, expenditures, and outstanding items.

• Ensure audit-ready records of approvals, agreements, invoices, and correspondence are maintained.

• Adhere to procedures for contracting, billing, records management, and vendor governance.

• Identify incomplete documentation, missed milestones, process gaps, and recurring issues for escalation.

• Assist in updating templates, trackers, procedures, and training materials.

• Safeguard confidential and privileged information in records and communications.

⛳️ Requirements

• A Bachelor's degree in business, legal studies, finance, supply chain, or a related field; relevant equivalent experience may also be considered.

• A minimum of 2 years of experience in contract administration, vendor management, procurement, legal operations, finance operations, or a similar role.

• Proven experience in maintaining detailed records, trackers, repositories, and managing deadline-driven workflows.

• Exceptional organizational skills and attention to detail when managing large volumes of documents and data.

• Knowledge of contract and document administration.

• Experience in vendor onboarding and records management.

• Proficiency in invoice review, data reconciliation, and status monitoring.

• Familiarity with Microsoft Office and experience with contract, procurement, or matter management systems.

• A stable and reliable internet connection.

• A professional and dedicated remote working environment.

• Ability to effectively collaborate within a remote, multinational organization while maintaining confidentiality.

• CV must be submitted in English.

• Coursework or certification in paralegal studies, procurement, or contract management is preferred.

• Experience with commercial contracts, professional-service vendors, invoice review, or legal billing is preferred.

• A background in financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry is preferred.

🏝️ Benefits

• Paid time off (PTO).

• Fully remote work environment.

• Compensation in USD (specific amount not disclosed).