Conference Programming Manager

This is a fully remote position, open to applicants in New York.

📋 Description

• Formulate and implement the comprehensive conference strategy and content plan in collaboration with the Director of Programming.

• Investigate industry trends, emerging technologies, business challenges, and market dynamics.

• Create session titles, descriptions, formats, and discussion frameworks.

• Continuously update and enhance the conference agenda as speakers, topics, and industry developments change.

• Acquire knowledge about the data center and digital infrastructure market.

• Engage and recruit senior executives, innovators, and subject-matter experts to serve as speakers.

• Oversee speaker invitations, confirmations, biographies, headshots, session details, and necessary materials.

• Conduct briefing calls with speakers and coordinate panelists and moderators.

• Manage the Call for Speakers process, which includes tracking submissions, evaluations, and communications.

• Assess submissions and recommend session and speaker choices.

• Spot programming deficiencies and recruit speakers to fill those gaps.

• Keep abreast of industry news, competitive events, emerging technologies, and market trends.

• Cultivate relationships with industry associations, advisory boards, partners, and community stakeholders.

• Assist in organizing Advisory Board meetings.

• Collaborate with Sales, Marketing, and Operations teams throughout the event lifecycle.

• Provide marketing content and program insights to support attendance, sponsorship, and partnership initiatives.

• Coordinate staging, audiovisual requirements, speaker logistics, and onsite program execution.

• Supervise speakers and moderators onsite, addressing program issues in real-time.

• Monitor session timings, speaker arrivals, and any program modifications.

• Ensure accurate program information is maintained across internal systems, websites, event platforms, and marketing materials.

⛳️ Requirements

• 3–5+ years of experience in conference production, content development, event programming, journalism, research, or a related field.

• Preferred experience in producing B2B conferences, especially in technology, digital infrastructure, or another fast-paced technical market.

• Ability to navigate uncertainty, experiment with new ideas, and adapt swiftly in a launch setting.

• Intellectual curiosity and a quick aptitude for grasping complex subject areas.

• Strong research abilities.

• Capability to formulate accessible and engaging business discussions from technical or intricate subjects.

• Excellent written and verbal communication skills.

• Experience in recruiting, communicating with, and managing senior-level executives and subject-matter experts.

• Strong project management skills coupled with exceptional attention to detail.

• Ability to juggle multiple deadlines and priorities concurrently.

• Comfortable with proactive outreach to executives via phone, email, LinkedIn, and at industry events.

• Ability to collaborate across Content, Sales, Marketing, and Operations.

• Willingness and ability to travel to pertinent industry events.

• Experience in the digital infrastructure industry is a plus but not mandatory.

• May be subject to a DBS or credit check if required by the role.

🏝️ Benefits

• Commitment to diversity and inclusion.

• Equal opportunity employment.

• Opportunity to engage with a global and multicultural B2B events and communities business.

• A workplace focused on collaboration and innovation.

• Opportunities for professional growth and development.

• Participation in industry events and travel as part of the role.