Business Operations Manager

This is a fully remote position, open to applicants in Germany.

📋 Description

• Accountable for manual invoicing tasks, which include preparation, distribution, follow-up, and payment reminders.

• Inputting invoices into DATEV.

• Facilitating payments for outstanding invoices through Moss.

• Overseeing preparatory bookkeeping and liaising with the tax advisor.

• Administering Factorial, encompassing vacation requests, time tracking, and notifications of sick leave.

• Coordinating payroll accounting while communicating employee data and changes.

• Compiling monthly commission statements for the Sales team.

• Managing collections and dunning procedures.

• Planning team events, team calls, and workations.

• Delivering weekly reports directly to the Managing Director.

• Communicating and coordinating with lawyers, legal protection providers, insurers, service providers, and freelancers.

• Taking charge of projects independently, such as website initiatives.

• Reviewing and updating terms and conditions as well as data protection documentation as needed.

• Overseeing the info@ inbox and acting as the primary point of contact for legal inquiries.

• Conducting initial interviews for new operational roles.

• Organizing and preparing onboarding technically, along with managing offboarding.

• Providing technical onboarding for new employees and acting as the central point of contact for inquiries.

• Screening candidates and carrying out initial interviews for Operations hiring, as well as coordinating trial days in Sales.

⛳️ Requirements

• Experience in invoicing, bookkeeping, finance operations, or general business administration.

• Proficiency in DATEV.

• Background in payroll accounting and communication with tax advisors.

• Capability to independently draft and modify contracts, NDAs, and legal documents.

• Familiarity with Slack, Claude, Asana, or similar project management and communication tools, or the ability to quickly learn new software.

• Experience with a CRM, such as Close or HubSpot, is advantageous.

• Meticulous, structured, and dependable work ethic.

• Discretion when managing sensitive financial and legal matters.

• Strong organizational abilities and a passion for a wide range of responsibilities, from bookkeeping to recruitment.

• Self-motivated work style within a small, direct team.

🏝️ Benefits

• Job security.

• Authentic ownership and the chance to influence the business.

• A rapidly expanding HR tech startup with exciting challenges and opportunities for professional growth.

• A supportive team environment that fosters innovation.

• Flat hierarchies and direct responsibility.

• Genuine impact on projects and strategic decisions.

• Remote-first setup with flexible working hours to promote an optimal work-life balance.

• Above-market salary.

• Additional bonus opportunities.

• Other attractive benefits and discounts.