Business Operations and Projects Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate directly with the CEO of a burgeoning Australian healthcare organization

• Assist in business operations, financial management, reporting, systems enhancement, and strategic initiatives

• Allocate approximately 40% of your time to operational support and 60% to project-based activities

• Prepare payroll data and conduct quality assurance checks prior to processing

• Draft invoices and assist with reconciliation efforts

• Aid in budgeting, forecasting, and financial planning

• Generate management reports and performance dashboards

• Execute basic financial modeling and business analysis

• Provide support for HR administration and workforce reporting

• Create reports, presentations, and business documentation

• Assist in the rebuild and optimization of CRM systems

• Map, review, and document business processes and workflows

• Develop training curricula and learning resources

• Support initiatives involving AI-enabled data analysis and reporting

• Aid in AI-assisted internal audit and compliance projects

• Create and maintain SharePoint sites

• Facilitate optimization of Microsoft 365 and automation of workflows

• Take charge of significant projects and enhance business operations

⛳️ Requirements

• Financial literacy with experience in bookkeeping, accounting, finance, operations, or business analysis

• Proficient in Excel, including Pivot Tables, XLOOKUP, INDEX/MATCH, data cleansing, and basic financial modeling

• Strong capabilities in Microsoft 365 applications, including Word, PowerPoint, Outlook, Teams, and SharePoint

• Capacity to quickly learn and adapt to new technologies, such as Copilot, Claude, and CRM platforms

• Exceptional written and verbal English skills

• Strong communication abilities

• Proactive and ownership-oriented mindset, capable of taking responsibility for outcomes without needing detailed guidance

• Confidence in addressing unfamiliar tasks, independently solving problems, and identifying practical solutions

• Strong interpersonal skills, with the confidence to communicate with management and follow up for necessary information

• Curious, adaptable, and highly organized approach to managing diverse responsibilities and priorities

• Ability to deconstruct complex problems into clear, manageable steps

🏝️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one

• Option to add additional dependents

• Paid Birthday Leave

• Paid Vacation Leave

• Paid Medical Leave

• Paid Maternity Leave

• Up to 6 Vacation Leaves convertible to cash on your anniversary

• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more