Billing and Vendor Coordinator

This is a fully remote position, open to applicants in Latin America.

📋 Description

• The Billing and Vendor Coordinator holds a vital operational position within the Finance & Accounting team at Bryant Park Consulting.

• This role acts as the main coordination point between Sales, Operations, and Finance, tasked with reviewing and processing client and subcontractor Statements of Work (SOWs).

• Responsible for maintaining accurate rate cards.

• Overseeing the complete onboarding process for both clients and vendors into the company’s financial systems.

• The ideal candidate is meticulous, organized, and adept at navigating multiple systems and stakeholders in a dynamic professional services environment.

• Review incoming client Statements of Work (SOWs) to ensure they are accurate, complete, and in line with the agreed commercial terms prior to execution.

• Input and manage client rate cards within the company’s ERP system (NetSuite).

• Coordinate the entire client onboarding process, which includes establishing client records, payment terms, billing schedules, and project structures in NetSuite.

• Collaborate with Sales and Account Management to guarantee that all contract details are accurately recorded before the commencement of work.

• Keep an organized and current repository of executed client contracts and supporting documentation.

⛳️ Requirements

• Experience in a billing, contracts, operations, or finance coordination role, ideally within a professional services setting.

• Proven experience in reviewing and processing contracts or Statements of Work.

• Proficiency in ERP or accounting systems, with a strong preference for NetSuite experience.

• Exceptional attention to detail and a high level of accuracy in data entry and record-keeping.

• Strong organizational skills with the capability to manage multiple priorities and deadlines effectively.

• Clear and professional communication skills, both written and verbal, enabling effective collaboration across teams.

• Proficient in Microsoft Excel and the broader Microsoft Office / Google Workspace suite.

🏝️ Benefits

• Fully remote work environment.

• Comprehensive Benefits - We offer top-tier benefits for employees, including a 401k with a company match of up to 6%, United Health Plan, as well as Dental, Vision, Life Insurance, Accidental Death and Dismemberment, and more. We also support and reimburse costs for approved training, continuing education, skills development, and professional certification programs to enhance your career growth.

• Feed Your Curiosity - Develop technical and industry expertise, and grow as a leader. We prioritize knowledge management and professional development, offering and sponsoring flexible learning options on topics from Project Management to Web Development, and we cover costs for certifications with leading programs.

• Cultivate Well-Being - Flourish holistically with a comprehensive and personalized set of benefits and company resources designed to support your emotional, mental, financial, physical, and social well-being. Celebrate achievements with your team or explore shared interests with colleagues, from book clubs to speaking events and annual retreats.

• Choose Your Career - There is no pressure to pursue ‘up-or-out’ dynamics; we welcome you to cultivate a career that excites you about coming to work each day, whether as an individual contributor or a team manager. Performance is assessed fairly and regularly, and as the organization expands, we anticipate your career will evolve alongside us.