Billing Analyst II

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Ensure that invoicing documents adhere to funder contract standards, company policies, US Government FAR, CAS, and 2 CFR 200 regulations, as well as funder expectations.

• Analyze and interpret contractual billing terms, applying necessary requirements and timelines.

• Conduct intermediate-level billing activities for CPFF, T&M, and Fixed Price projects for various clients.

• Generate bills, reconcile invoices, and execute NICRA rate adjustments using the financial billing system.

• Assess incurred costs to identify billable expenses and required supporting documentation.

• Detect and escalate invoice calculation discrepancies and billing/payment issues, providing support or leading issue resolution efforts.

• Reconcile project expenses against billed amounts and maintain organized billing records.

• Create reports in accordance with financial reporting schedules.

• Reconcile documentation required by funders with system-generated invoices.

• Develop custom reports, maintain financial filing systems, and upload invoices to shared storage solutions.

• Submit invoices promptly and accurately to funders or through online customer portals.

• Perform monthly reconciliations that analyze project and billing costs, providing explanations for unbilled amounts.

• Work collaboratively with program staff and external clients to ensure invoices are accurate, timely, and compliant.

• Engage in special research and analytical projects related to Contract Billing, AR & Revenue Recognition.

• Undertake administrative support tasks and other assigned responsibilities.

• Report directly to a Manager.

⛳️ Requirements

• Bachelor’s Degree or its International Equivalent in Accounting, Finance, Business Administration, or a related field, or a combination of education and experience.

• At least 3 years of experience in accounting, finance, billing, or a related area.

• Familiarity with billing processes and knowledge of work breakdown structures.

• Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and data entry/automated accounting systems.

• Previous experience in a non-governmental organization (NGO).

• Knowledge of US Government FAR, CAS, and 2 CFR 200 regulations.

• Advanced proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access).

• Strong analytical and problem-solving capabilities.

• Ability to multitask, meet deadlines, prioritize effectively, and manage independent tasks under pressure.

• Competence in reading contractual documents and interpreting financial billing, funding, and reporting rules and regulations.

• Capacity to exercise sound judgment and discretion in confidential matters.

• Demonstrated ethical conduct and decision-making skills.

• Must be an independent worker who consistently meets strict deadlines.

• Capability to spend extended hours in front of a computer screen and perform repetitive keyboard tasks.

• Ability to sit or stand for prolonged periods.

• Ability to lift or move items up to 5 lbs.

• All offers are contingent upon successful screening checks, including reference, criminal record, and terrorism finance checks.

• Personnel must share FHI 360’s commitment to safeguarding and sign its code of conduct.

🏝️ Benefits

• FHI 360 contributes 7% of monthly base salary to a money purchase pension plan account.

• US-based full-time staff receive 18 days of paid vacation annually.

• US-based full-time staff are entitled to 12 sick days each year.

• US-based full-time staff enjoy 11 holidays per year.

• Comprehensive benefits package.

• Opportunities for professional development.

• Policies and programs that promote a healthy work/life balance.

• Travel requirements are less than 10%.