Billing and Finance Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Gather and analyze billing data from the Sales, Projects, and Operations departments

• Generate and oversee Sales Orders within SAP

• Execute billing in SAP, which includes issuing NF-e/NFS-e electronic invoices

• Cancel, reverse, or amend tax documents within required statutory timelines

• Upload and present invoices through clients’ electronic platforms

• Supervise the approval and payment processes for submitted invoices

• Address rejections, inconsistencies, and obstacles in customer portals

• Maintain updated records of customer requirements and portal specifications

• Confirm tax details, adherence to contracts, banking information, and payment terms

• Ensure billing timelines are adhered to as per the monthly schedule and contractual commitments

• Reconcile data between SAP and the internal DASH system as well as with the municipal authority

• Oversee the entire billing process through the management of receivables

• Create billing control spreadsheets and related reports

• Track accounts receivable aging and perform both preventive and reactive collections

• Manage invoice disputes and claims, escalating issues of recurring delinquency

• Identify process bottlenecks, suggest enhancements, and assist in process documentation

• Generate analyses and performance metrics for the department

• Engage in continuous improvement projects, system integrations, testing, and initiatives concerning tax reform

⛳️ Requirements

• Experience or familiarity with billing and financial operations

• Proficiency in SAP for creating Sales Orders and managing billing

• Understanding of issuing NF-e/NFS-e electronic invoices and ensuring tax and fiscal compliance

• Familiarity with customers’ electronic platforms, such as Ariba and Coupa

• Knowledge of tax-related information, including CNPJ, taxation, tax rates, NCM, and CFOP

• Understanding of reconciling data between SAP, internal systems, and municipal authority/ISS/municipal NFS-e systems

• Capability to monitor accounts receivable aging and execute collections

• Ability to manage claims, disputes, and delinquency issues

• Proficiency in spreadsheets, reports, and billing performance metrics

• Willingness to engage in testing, improvement initiatives, and activities related to tax reform

🏝️ Benefits

• Engaging and dynamic work environment, with opportunities for growth in an international context

• Accelerated career advancement, including international mobility, training, and certifications

• Emphasis on work-life balance

• Remote-first culture that supports remote or hybrid work options

• Continuous investment in employee development

• Regular team-building events and annual gatherings

• Recognition through Happy at Work certification

• A culture that values diversity and promotes courage, integrity, excellence, and collaboration