Financial Assistant, Wealth Management – Part Time

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the onboarding process for financial accounts and manage the necessary documentation for account openings.

• Execute and monitor account transfers, including workflows associated with ACATS.

• Address standard account servicing inquiries and manage outstanding client documentation.

• Prepare and disseminate approved statements and documents to clients.

• Keep CRM records updated, ensuring accurate logging of all communications with clients.

• Arrange appointments and actively assist with client follow-ups.

• Coordinate the administration of employee benefit plans with relevant stakeholders, including plan providers, accountants, actuaries, and employers.

• Organize and manage information needed for tax filings and ERISA-related plan administration.

• Handle insurance documentation, paperwork, status updates, and related administrative communications from start to finish.

• Take ownership of pending requirements and facilitate multi-party workflows until completion.

• Assume additional administrative tasks as capability and reliability are proven.

⛳️ Requirements

• Proven experience in financial services operations; general administrative or executive assistant experience alone is inadequate.

• Strong working knowledge of a financial services CRM.

• Hands-on experience with platforms for financial account openings and servicing.

• Familiarity with ACATS or other account transfer processes.

• Previous experience with insurance and/or employee benefit administration platforms.

• Experience with LPL Financial systems is advantageous, pending access and compliance approval.

• Capability to independently manage multiple stakeholders and meet deadlines.

• Detail-oriented and dependable.

🏝️ Benefits

• Part-time employment.

• Training on firm-specific processes and service standards.

• Training on internal CRM procedures and documentation expectations.

• Training on practice-specific client communication and workflow preferences.

• Training on LPL-specific systems and access procedures, if applicable.