Financial Assistant, Wealth Management – Part Time

This is a fully remote position, open to applicants in California.

📋 Description

• Facilitate the onboarding of financial accounts and oversee the documentation required for account openings.

• Process and monitor account transfers, including workflows related to ACATS.

• Address routine account servicing inquiries and manage any pending client documentation.

• Prepare and distribute client statements and documents that have received approval.

• Maintain and refresh CRM records, ensuring accurate logging of all client communications.

• Organize appointments and proactively assist with client follow-ups.

• Manage the administration of employee-benefit plans in collaboration with plan providers, accountants, actuaries, employers, and other involved parties.

• Gather and systematize information necessary for tax filing and ERISA-related plan management.

• Oversee insurance documentation, paperwork, and status follow-ups.

• Handle all related administrative communications from start to finish.

• Take ownership of outstanding requirements and coordinate multi-party workflows to ensure completion.

• Assume additional administrative tasks as capacity and reliability are demonstrated.

⛳️ Requirements

• Proficient, detail-oriented Virtual Administrator.

• Relevant experience in financial services operations; general administrative or executive assistant experience is not sufficient.

• Strong working knowledge of a financial-services CRM.

• Hands-on experience with platforms for financial account openings and servicing.

• Practical experience with ACATS or similar account transfer processes.

• Previous involvement with insurance and/or employee-benefit administration systems.

• Familiarity with LPL Financial systems is advantageous, contingent upon LPL access and compliance approval.

• Background in a financial services or wealth management back-office position.

• Capability to independently manage multiple stakeholders and deadlines.

• Based in California.

• Must be able to work remotely.

🏝️ Benefits

• Training on firm-specific processes and service standards.

• Familiarization with internal CRM procedures and documentation expectations.

• Guidance on practice-specific client communication and workflow preferences.

• Training on LPL-specific systems and access procedures, if applicable.

• Part-time work arrangement.

• Remote work option.