Bilingual Publishing Assistant – Spanish Books

This is a fully remote position, open to applicants in United States.

📋 Description

• Create new product entries in Firebrand for each title in Spanish, including details such as titles, authors, descriptions, pricing, BISAC codes, publication dates, and specifications.

• Collaborate with the Senior Manager of Spanish Books to write, translate, and refine author biographies and product descriptions in both Spanish and English.

• Ensure product records are up to date through editing and production, and finalize metadata once a book is published.

• Maintain the accuracy of data that is shared with Amazon, Lifeway.com, and retail and distribution partners globally.

• Process contract requests for freelance editors and translators, verify Legal's drafts against requests, route contracts for signatures, and keep track of executed contracts.

• Facilitate the onboarding of new contractors by handling IRS and ACH forms as well as new-supplier requests.

• Allocate invoices to the appropriate budget and expense codes, input them into Oracle, and archive records accordingly.

• Develop seasonal tipsheets and quarterly pre-launch presentations for sales and trade teams.

• File copyright registrations quarterly and assist with travel arrangements for authors and contractors.

• Monitor license agreements and highlight upcoming expirations and renewals.

• Embody Lifeway's mission and values, demonstrating a commitment to Kingdom work.

⛳️ Requirements

• An Associate's degree in Business Administration, Communications, or a related field, or a comparable combination of education and experience is required.

• A minimum of 2 years of experience in administrative support, operations coordination, or publishing support.

• Professional bilingual fluency in both Spanish and English, with highly accurate written Spanish.

• Experience in collaborating with vendors, contractors, or external partners within a professional environment.

• Strong attention to detail and consistency when entering and managing product data.

• Familiarity with workflow and tracking tools (e.g., Firebrand, monday.com) along with invoice, vendor, and documentation processes.

• Basic experience in tracking license agreements, contract expirations, and renewals.

• Active participation in an evangelical Christian church.

• Preference for morning work hour availability (8am-Noon CST).

• Experience in publishing operations, title management systems (like Firebrand), or product data entry within a publishing or retail context is preferred.

• Knowledge of Oracle or a similar financial/procurement system is preferred.

• Background in supporting a Spanish-language publishing or ministry team is preferred.

🏝️ Benefits

• A part-time remote position available in the contiguous 48 United States.

• A Work from Anywhere (WFA) culture that offers autonomy and flexibility in work hours.

• Provision of equipment and resources to create an effective workspace.

• Preference for morning work hour availability (8am-Noon CST).

• Minimal travel may be necessary, likely requiring overnight stays.