Bilingual Healthcare Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Provide daily administrative assistance to executives, which includes managing calendars, scheduling meetings, triaging emails, and coordinating travel arrangements.

• Prepare agendas for meetings, take notes, and ensure action items are tracked to completion.

• Develop, document, and maintain internal systems, workflows, and organizational structures for filing.

• Collaborate with internal teams and external partners to ensure that projects remain on schedule.

• Analyze and summarize healthcare regulations, policy updates, and industry guidance, including HIPAA, CMS rules, and state-level requirements.

• Conduct research on healthcare trends, competitors, and best operational practices.

• Identify and flag any regulatory changes or risks that could impact operations.

• Keep organized records of policies, compliance documents, and research findings.

• Utilize Claude daily to draft documents, summarize research, analyze data, and automate repetitive tasks.

• Compose effective prompts and establish repeatable AI workflows that enhance team efficiency.

• Review and verify the accuracy of AI-generated outputs before dissemination.

• Oversee the organization’s social media accounts, including planning content, scheduling posts, and engaging with the community.

• Write and publish accurate, professional, and compliant content related to healthcare.

• Monitor basic performance metrics and report on successful strategies.

⛳️ Requirements

• Proven track record as an Executive Assistant, Virtual Assistant, Operations Coordinator, or in a similar position.

• Demonstrated capability in using Claude or similar AI tools within a professional environment.

• Experience managing social media accounts for a business or brand.

• Ability to interpret, understand, and summarize healthcare regulations and technical documents.

• Strong research abilities with a keen attention to detail and accuracy.

• Exceptional written and verbal communication skills in English.

• Excellent organizational skills with the ability to create and maintain systems.

• Proficiency with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling applications.

• Reliable internet connection and a quiet, professional remote work environment.

• Ability to work within the EST time zone.

• Discretion when handling confidential and sensitive information.

• Proactive initiative and the capacity to work independently with minimal supervision.

• Strong prioritization and time management skills.

• Flexibility and a willingness to learn new tools.

• Sound judgment and professionalism in all communications.

• Prior experience in healthcare, health-tech, or a regulated industry is a plus.

• Familiarity with HIPAA and healthcare privacy regulations is advantageous.

• Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design software (Canva) is a plus.

• Experience supporting C-level executives or founders is a bonus.

🏝️ Benefits

• Flexibility to work remotely.

• Option for part-time or full-time engagement based on candidate availability and business requirements.

• Opportunity to collaborate closely with leadership in the healthcare sector.