Back Office Operations, Recruiting Coordinator

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Oversee, organize, and manage assigned company email accounts

• Evaluate incoming correspondence and respond to standard business inquiries

• Recognize and escalate urgent or time-sensitive issues to management

• Monitor pending emails, follow-ups, and unresolved action items

• Compose professional emails, letters, and business communications

• Assist in scheduling meetings, coordinating appointments, and managing calendars

• Keep organized electronic files and maintain company documentation

• Prepare, post, and manage job advertisements on LinkedIn, Indeed, and other recruiting platforms

• Screen resumes and applications to identify suitable candidates

• Conduct initial outreach to candidates and perform preliminary screenings

• Facilitate interviews between candidates and hiring managers

• Maintain recruiting trackers and candidate databases

• Follow up with applicants regarding interview schedules, application statuses, and necessary documentation

• Assist in identifying candidates for IT consulting, government contracting, and professional services roles

• Provide administrative assistance to the management team

• Organize company records, documents, contracts, and internal files

• Maintain spreadsheets, trackers, and status reports

• Monitor administrative deadlines and outstanding business requirements

• Coordinate communication with employees, contractors, vendors, and business partners

• Assist in onboarding documentation for employees and contractors

• Support timesheet reminders, documentation collection, and administrative follow-ups

• Track government contracting opportunities and solicitations

• Maintain files and supporting documentation related to proposals

• Track proposal submission dates and deadlines

• Organize the collection of resumes, certifications, and other required documents

• Assist with administrative follow-ups related to proposals and contracts

• Support management with special projects and operational tasks

• Contribute to the enhancement of administrative processes and internal organization

• Provide recruiting, business development, and general office support as required

⛳️ Requirements

• Previous experience in administrative support, recruiting coordination, office management, or business operations

• Exceptional written and verbal communication skills

• Strong organizational abilities and attention to detail

• Capability to work independently and efficiently in a remote setting

• Proficient in Microsoft Outlook, Word, Excel, and Teams

• Familiarity with online job boards and recruitment platforms

• Strong time-management skills with the ability to prioritize tasks

• Ability to maintain confidentiality when dealing with business and employee information

• Reliable internet connection and consistent communication during agreed-upon work hours

• Dependable, proactive, and responsive to management requests

• Must be available to monitor and reply to business communications during designated working hours

• Experience in IT consulting, staffing, or government contracting companies is preferred

• Familiarity with federal, state, or local government procurement processes is preferred

• Experience in screening resumes and coordinating candidate interviews is preferred

• Experience in maintaining recruiting pipelines and applicant tracking systems is preferred

• Familiarity with onboarding processes and contractor administration is preferred

• Experience supporting small businesses or executive management teams is preferred

🏝️ Benefits

• Opportunity to increase hours and responsibilities as the company expands

• Flexible part-time schedule based on business requirements

• Remote work arrangement

• Potential for additional hours and expanded responsibilities in line with company growth, operational needs, and individual performance