Associate Director – Congress Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Create a strategic framework for Celcuity’s congress and conference initiatives across key Tier 1 and sales-led conferences.

• Direct the strategic and tactical planning as well as execution of Tier 1 and Tier 2 medical congresses, including ASCO, ESMO, SABCS, JADPRO, and ONS.

• Formulate and implement congress strategies that align with commercial, medical, and corporate goals.

• Act as the primary congress lead and subject matter expert for internal stakeholders.

• Collaborate with Marketing, Sales, Medical Affairs, and other cross-functional teams to establish congress objectives, priorities, and program requirements.

• Foster alignment, decision-making, and accountability among stakeholders.

• Oversee the design of exhibits/booths, activation planning, and overall congress presence.

• Manage congress logistics, including exhibit space, housing, meetings, events, and onsite operations.

• Ensure smooth onsite execution and proactively address operational risks.

• Cultivate and maintain relationships with professional societies, conference organizers, and industry partners.

• Identify opportunities to enhance Celcuity’s visibility, engagement, and reputation at scientific gatherings.

• Supervise convention agencies and external vendors.

• Negotiate contracts and manage vendor relationships.

• Develop and oversee congress budgets, forecasts, and financial plans.

• Establish and uphold congress planning standards, processes, and standard operating procedures (SOPs).

• Provide guidance and support for sales-led conference activities.

• Evaluate congress performance and suggest improvements for future investments and outcomes.

• Promote continuous improvement through process optimization, best practices, and lessons learned.

• Ensure congress activities adhere to company policies, industry regulations, and compliance requirements.

• Perform additional duties as assigned.

⛳️ Requirements

• At least 8+ years of relevant experience in the biotech or pharmaceutical sector.

• Proven experience in leading large-scale medical congresses and exhibit programs.

• Understanding of exhibit booth asset management for large, medium, and small portable setups.

• Strong skills in project management, budgeting, and vendor management.

• Solid comprehension of the pharmaceutical environment.

• Ability to take initiative regarding congress planning.

• Excellent communication skills with a demonstrated ability to influence and collaborate with cross-functional stakeholders.

• Exceptional organizational skills with the capacity to manage multiple complex projects at the same time.

• Willingness to travel and provide onsite leadership for congresses and events as necessary.

• Preferred: Knowledge of the oncology/breast congress landscape, both in the US and internationally.

• Preferred: Bachelor of Science/Bachelor of Arts in a relevant field.

• Preferred: Certification in CTSM, HMCC.

🏝️ Benefits

• Annual performance incentive bonus.

• New hire equity package.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401(k) matching.

• Paid time off (PTO).

• Paid holidays.