Assistant Project Manager – Multi-Site Rebrand

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist a lead Project Manager across various aspects of a comprehensive project.

• Help oversee construction and fabrication tasks for designated projects.

• Maintain schedules using Smartsheet.

• Prepare documentation for invoicing.

• Support internal processes for production releases.

• Coordinate the necessary paperwork for design, permitting, and installation.

• Manage mid-sized projects with oversight from the Project Manager or Director.

• Provide daily project coordination support to the project team.

• Stay informed about project scopes, schedules, budgets, and deadlines.

• Assist with multi-site projects for assigned clients or programs.

• Review and update progress reports, cost reports, schedules, and completion criteria.

• Maintain ERP and project documentation for submittals, RFIs, change requests, commitments, and design logs.

• Promptly communicate any project deviations to the relevant teams.

• Evaluate product specifications for quality assurance both before and after installation.

• Coordinate requests for design and manage engineering schedules.

• Create and update reports for customers.

• Travel to job sites as necessary.

• Source materials, tools, equipment, and vendors as needed.

• Support, coordinate, and manage the installation of signs and remediation plans.

• Monitor project gross profit margins and budgets to ensure costs remain within estimates.

• Perform additional tasks as assigned by the Directors of Project Management.

⛳️ Requirements

• An Associate degree or equivalent in engineering, construction, or a related field pertinent to project management.

• Minimum of two years’ experience in a dynamic, high-volume professional office environment, supporting engineering, project management, or construction.

• Experience with healthcare accounts, rebranding, or program signage is highly desirable.

• A stable work history demonstrating increased responsibility and growth.

• Proficiency in the Microsoft Office suite, including Excel, Word, and Outlook.

• Experience with Bluebeam for design input and familiarity with Smartsheet or other project scheduling software is preferred.

• Potential travel requirement of up to 5-15%.

• Strong attention to detail and excellent organizational skills.

• Ability to communicate effectively at all organizational levels, both verbally and in writing.

• Must be comfortable engaging with customers such as general contractors, engineers, architects, and project owners.

• Capability to organize and manage multiple priorities within established deadlines.

• Driven to achieve ambitious objectives; enjoys challenges, determined to succeed, and works diligently to meet established goals, both individually and collectively.

• Collaborate as a team member, recognizing that we perform best when working together.

🏝️ Benefits

• Health & Wellbeing Benefits

• Paid Time Off

• 401(k) Plan with Company Match

• Access to Leading Edge Tools & Technology

• YMCA Health & Fitness Membership

• Opportunities for Education & Advancement

• Profit Sharing

• Incentive Programs, including a Company Profit Sharing Plan

• Matching for Charitable Contributions

• And More!