Assistant Officer – Administration

This is a fully remote position, open to applicants in United Arab Emirates (UAE).

📋 Description

• Deliver administrative assistance to the Facilities Management and Operations teams.

• Collaborate with site teams regarding regular administrative and operational needs.

• Keep precise records of facilities, sites, employees, contractors, and service providers.

• Generate and refresh daily, weekly, and monthly operational reports and trackers.

• Aid in overseeing work orders, service requests, and pending operational tasks.

• Follow up with supervisors, technicians, service providers, and contractors on outstanding needs.

• Work with internal departments to guarantee timely completion of operational requests.

• Assist in the preparation of quotations, purchase requests, work orders, and other operational documentation.

• Maintain electronic records of contracts, service reports, quotations, invoices, and related documents.

• Assist in the preparation of client reports, presentations, and operational updates.

• Help track preventive maintenance and routine service activities as necessary.

• Coordinate the collection of site information, attendance records, service reports, and other operational data.

• Support the Operations team with correspondence for clients and contractors.

• Monitor administrative trackers and inform the reporting manager of overdue or pending actions.

• Assist with mobilization and demobilization activities for FM contracts and sites.

• Help with employee onboarding, deployment, and documentation in collaboration with People & Culture and Operations.

• Support the preparation and maintenance of staff deployment, attendance, and leave records.

• Ensure proper filing and confidentiality of company, client, and employee information.

• Assist in maintaining compliance-related documentation necessary for FM operations.

• Organize meetings, site visits, and virtual meetings as needed.

• Provide administrative support for audits, inspections, and management reviews.

• Perform additional administrative and operational support tasks as assigned by management.

⛳️ Requirements

• UAE nationals with Family Book.

• Preferred: Higher secondary education along with administrative skills.

• Exceptional communication abilities.

• Strong time management skills.

• Professional demeanor.

• Effective team player.

• Friendly disposition.

• Good typing proficiency.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development.

• Dynamic work environment.