APAC Recruiting / People Ops Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide support for recruiting in APAC by posting job openings, sourcing candidates, screening applicants, scheduling interviews, and managing candidate tracking systems.

• Facilitate the onboarding process, which includes collecting documents, coordinating start dates, tracking NBI clearances when necessary, managing payment details, processing access requests, and ensuring completion of onboarding checklists.

• Maintain accurate APAC personnel records in Factorial, encompassing roles, teams, schedules, leave, sick days, tickets, and essential contractor information.

• Monitor weekday and weekend shifts, manage schedule changes, track absences, and address coverage gaps.

• Oversee and prioritize APAC Factorial tickets related to schedules, time off, onboarding, contractor records, and general people operations inquiries.

• Escalate unresolved issues or those requiring management intervention via ClickUp, including inquiries about compensation, payroll issues, attendance concerns, performance matters, policy exceptions, or staffing issues that impact clients.

• Keep track of performance review timelines and follow up with team leads to gather feedback and review forms.

• Manage asset and equipment requests, maintain asset tracking documentation, and escalate issues related to purchases, reimbursements, ownership, or returns as necessary.

• Coordinate, track, document, recommend, and escalate matters within defined authority limits; final decisions will reside with Oliant leadership.

⛳️ Requirements

• Previous experience in recruiting coordination, HR administration, people operations, scheduling, or supporting remote teams.

• Strong organizational skills and the ability to follow up effectively.

• Proficient in clear written communication in English.

• Comfortable utilizing HR systems, ticketing tools, spreadsheets, and task management software.

• Capable of handling confidential information with discretion.

• Dependable, detail-oriented, proactive, and adept at working remotely.

• Familiarity with Factorial, ClickUp, recruiting platforms, Google Sheets, Excel, or asset tracking is advantageous but not mandatory.

• Availability for 15–20 hours each week.

• Candidates from the Philippines are preferred.

🏝️ Benefits

• An indefinite part-time contractor position.

• Opportunity to work remotely.

• Potential for career growth as APAC operations continue to expand.