AI Automation Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Develop, manage, and enhance automation processes across various business functions.

• Recognize manual workflows and implement automation solutions that increase efficiency and minimize errors.

• Oversee, diagnose, and resolve issues related to the automation systems in place.

• Prioritize and execute automation projects under the guidance of the Director of OOIA.

• Create and maintain integrations for ERP, CRM, and enterprise systems.

• Collaborate with APIs, webhooks, JSON, and automation tools such as n8n, Power Automate, and Make.

• Manage integrations of AI tools, including connectors and prompt libraries.

• Develop AI-driven workflows for tasks such as document processing, data extraction, summarization, and decision support.

• Design, test, and enhance prompts and instructions for AI workflows.

• Monitor AI usage, evaluate output quality, and assess workflow costs.

• Capture, measure, transform, clean, and activate operational data.

• Collaborate with the central data infrastructure team.

• Assist in the enterprise rollout, onboarding, adoption, and ongoing support for AI and automation solutions.

• Create user guides, documentation, and training materials.

• Promote responsible usage and data-handling protocols in collaboration with IT.

• Write Python scripts for data transformation, API interactions, file processing, and custom logic.

• Implement version control, error handling, and thorough documentation practices.

⛳️ Requirements

• Practical experience in developing business automations and integrations using modern workflow and automation platforms such as n8n, Power Automate, Make, Zapier, or similar tools.

• Experience in connecting systems via APIs, webhooks, and connectors, along with familiarity in working with structured data (JSON).

• Hands-on experience with AI / LLM tools, including integrating them into workflows, crafting effective prompts, and managing connections.

• Proficiency in Python, encompassing scripting, API interactions, JSON processing, data transformation, and error management.

• Ability to capture, transform, and manage data from diverse sources.

• Willingness to learn and navigate contemporary ERP, CRM, and enterprise platforms.

• Strong troubleshooting abilities and a self-motivated, execution-focused work ethic.

• Effective communication skills and the capability to train non-technical colleagues on new tools.

• Ability to articulate detailed and precise instructions and information verbally.

• Capacity to hear, with or without correction, to receive and interpret detailed information.

• Ability to remain seated at a desk workstation for varying durations.

• Capability to push, pull, lift, and carry a minimum of 10 pounds.

• Visual acuity, with or without correction, to read contract details and view computer screens.

• Dexterity to type, handle, feel, and reach with fingers and hands.

🏝️ Benefits

• Health Benefits

• 401(k) with Company Match

• Life and Disability Benefits

• Paid Holidays & Paid Time Off

• Access to various training programs

• Opportunities for self-development and career advancement

• Wellness Benefits & Employee Assistance Program

• Family Leave (Maternity, Paternity)

• Tuition Reimbursement Program

• Competitive salaries and comprehensive benefits

• Opportunities for career progression