Advanced Specialist, Events

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Take ownership of designated event workstreams from the initial planning stage to post-event follow-up.

• Oversee timelines, budgets, vendors, venues, registration processes, attendee communications, materials, and production requirements.

• Convert marketing, commercial, audience, and brand goals into actionable event plans, milestones, and success metrics.

• Collaborate with internal teams and external partners to ensure readiness and outstanding delivery.

• Assist in executing successful events and providing a high-quality experience for attendees.

• Manage deliverables related to sponsorship and associations from planning through to activation.

• Facilitate benefit fulfillment, partner communication, and promotional commitments.

• Support opportunities for speaking engagements, executive interactions, and customer-facing activities.

• Work closely with Marketing, Sales, Product, Communications, Procurement, and Finance teams.

• Coordinate with vendors, agencies, sponsors, and external partners throughout the event lifecycle.

• Identify risks, dependencies, and execution challenges; propose solutions and escalate significant risks as necessary.

• Maintain project plans, budgets, decision logs, sponsor trackers, and event documentation.

• Record event outcomes, engagement metrics, feedback, and lessons learned.

• Analyze performance data and suggest improvements for future programs.

• Test tools, technologies, and methodologies that enhance scalability, measurement, and consistency.

• Provide guidance, coaching, and support to junior team members.

• Distribute templates, tools, and best practices among teams.

• Act as a subject matter expert in event planning and execution.

⛳️ Requirements

• Proven experience in independently managing complex business events, conferences, sponsorship programs, customer events, or association partnerships.

• Strong project management skills, including work planning, budget oversight, dependency tracking, and stakeholder coordination.

• Ability to manage multiple priorities simultaneously while ensuring quality and attention to detail.

• Successful track record of working with vendors, agencies, sponsors, and external partners.

• Experience in delivering successful event programs from inception through to post-event reporting.

• Excellent organizational and project management abilities.

• Outstanding written and verbal communication skills.

• Capability to influence stakeholders and drive consensus without direct authority.

• Good judgment, adaptability, and problem-solving skills.

• Familiarity with event technology, attendee communications, registration systems, and event reporting.

• Understanding of how events enhance customer engagement, brand awareness, sales enablement, and thought leadership objectives.

• Ability to analyze data and translate insights into actionable recommendations.

• Commitment to delivering inclusive, accessible, and professionally executed event experiences.

• Experience with Cvent or similar event management platforms is desirable.

• Background in supporting conferences, sponsorships, exhibitions, and association programs is desirable.

• Exposure to Higher Education, Education Technology, SaaS, or B2B environments is desirable.

• Familiarity with CRM systems, lead capture processes, and event measurement frameworks is desirable.

🏝️ Benefits

• Annual incentive program.

• Benefits provided by Pearson (specific benefits are linked in the posting).