Administrative Coordinator

This is a fully remote position, open to applicants in United Arab Emirates (UAE).

📋 Description

• Oversee daily office operations, including scheduling and meeting arrangements across various departments

• Create, review, and organize documents, reports, correspondence, and presentations in both Arabic and English

• Ensure precise management of digital and physical filing systems

• Monitor and handle incoming communications, inquiries, and internal requests, ensuring proper routing and follow-up

• Assist with onboarding processes, record maintenance, and internal coordination efforts

• Act as a liaison for internal teams, property owners, residents, and governmental organizations

• Facilitate collaboration with Owners’ Associations, community committees, and service providers

• Draft meeting agendas, record minutes, and track action items

• Aid in coordinating community engagement activities, sustainability projects, and internal events

• Support data entry, basic reporting, and operational KPI monitoring utilizing company systems and dashboards

• Assist in the preparation of budgets, service charge notices, and compliance documents

• Contribute to the enhancement of administrative processes using the Kaizen approach

• Uphold strict confidentiality regarding financial, community, and stakeholder information

• Engage in structured learning and mentorship related to real estate, asset management, and business administration

• Represent KAIZEN professionally and contribute to the development of the UAE workforce

• Stay informed about UAE laws, regulations, RERA, JOPS, and local governance standards

⛳️ Requirements

• Must be an Emirati National (UAE Citizen)

• University degree or equivalent qualification

• Proficiency in both Arabic and English, in both written and spoken forms

• Strong computer skills, including proficiency in MS Office: Word, Excel, PowerPoint, and Outlook

• Exceptional organizational capabilities and meticulous attention to detail

• Ability to manage multiple tasks simultaneously

• Positive demeanor, eagerness to learn, and dedication to ongoing improvement

• Strong communication and interpersonal skills

• Capacity to interact courteously with stakeholders at all levels

• Familiarity with UAE culture, government protocols, and local practices is highly regarded

🏝️ Benefits

• Competitive salary and performance-based incentives

• Opportunities for professional development and career advancement

• Supportive and dynamic work environment

• Comprehensive health and wellness benefits