Administrative Assistant – Front Office

This is a fully remote position, open to applicants in California.

📋 Description

• Respond to and route phone calls

• Coordinate and schedule appointments

• Organize meetings and accurately record minutes

• Draft and disseminate emails, correspondence, memos, letters, faxes, and forms

• Assist in the preparation of regular reports

• Establish and maintain an efficient filing system

• Update and oversee office policies and procedures

• Procure office supplies and explore new deals and suppliers

• Keep contact lists current

• Arrange travel accommodations

• Submit and reconcile expense reports

• Offer general assistance to visitors

• Serve as the primary point of contact for both internal and external clients

• Collaborate with executive and senior administrative assistants to manage requests and inquiries from senior management

• Support managers and staff with daily administrative and clerical tasks

• Ensure smooth day-to-day office operations

⛳️ Requirements

• Bilingual in Spanish and English

• Completed coursework in psychology or sociology

• Demonstrated experience as an administrative assistant or office admin assistant

• Familiarity with office management systems and procedures

• Practical knowledge of office equipment, including printers and fax machines

• Proficient in MS Office, especially MS Excel and MS PowerPoint

• Strong time management abilities with a knack for prioritizing tasks

• Keen attention to detail and effective problem-solving skills

• Superior written and verbal communication abilities

• Strong organizational skills with the capacity to handle multiple tasks

🏝️ Benefits

• Competitive salary

• Opportunities for professional development

• Flexible working hours

• Collaborative work environment

• Health and wellness programs