Administrative Assistant, Finance

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver direct administrative assistance to the Finance leadership team and corporate headquarters.

• Oversee calendar management, travel arrangements, confidential tasks, data entry, and financial reporting.

• Execute data entry, compile reports, manage project timelines, and track action items for significant financial projects.

• Create and sustain finance reporting packages to monitor and communicate financial performance/results.

• Provide office management support for Finance leadership, headquarters teams, and other executives.

• Collaborate with Administrative Assistants on cross-functional initiatives and projects.

• Assist with employee onboarding and orientation, provide basic technology support, and cover receptionist/front-desk duties as needed.

• Organize and coordinate conferences, networking events, team meetings, training sessions, onboarding activities, and departmental gatherings.

• Develop agendas, coordinate travel logistics, arrange venues, and manage supplies and equipment.

• Handle purchase requisitions and approvals via the Coupa system.

• Process and monitor invoices, including those for sponsorships, shipping costs, and vendor payments.

• Offer additional support for ad hoc projects and assigned tasks.

⛳️ Requirements

• A High School diploma or GED is mandatory.

• At least 3 years of experience assisting executive-level leaders as an Administrative Assistant or in financial data entry or compiling roles is required.

• Willingness to travel up to 5%.

• Exceptional oral and written communication skills.

• Ability to handle confidential information and situations discreetly.

• Strong attention to detail.

• Proactive approach with sound judgment.

• Capable of multitasking, prioritizing, and working within deadlines.

• Basic finance knowledge with the ability to compile data when provided with direction.

• Quick learner with a desire to acquire new skills.

• Intermediate to advanced proficiency in Microsoft Office applications (Word, PowerPoint, Excel, Outlook), Data Tracker, Visio, Corel Draw, and Adobe.

• Familiarity with basic financial concepts is advantageous.

• An Associate degree (or equivalent) in Business Administration or a related field is preferred.

• Previous experience in the food service and/or manufacturing industry is preferred.

🏝️ Benefits

• Medical, Prescription, Dental, & Vision – coverage begins on your first day for eligible employees.

• Profit Sharing and 401(k) matching (once eligibility criteria are met).

• Paid Vacation, Sick Time, and Holidays.

• Employee Appreciation Events.

• Employee Assistance Programs.

• Opportunities for career growth.

• Training provided.

• Safe working environment.