Administrative Assistant

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Provide administrative assistance for construction and remodeling initiatives.

• Oversee data entry, customer databases, and file organization.

• Conduct online research regarding materials, suppliers, and construction-related subjects.

• Manage email correspondence and calendar scheduling.

• Transcribe field notes and ensure precise documentation.

• Assess potential leads via phone and collect necessary information.

• Arrange meetings with leads and update CRM with lead and deal details.

• Provide customer support and manage phone inquiries as required.

• Facilitate communication with suppliers, manage material orders, and schedule deliveries.

• Supervise change order requests and monitor associated invoices.

• Keep track of project expenses and assist with purchase order invoicing.

• Manage Certificates of Insurance (COIs) and project warranties, ensuring proper documentation and follow-up.

⛳️ Requirements

• Outstanding written and verbal communication abilities.

• Prior experience in an administrative capacity, preferably in the remodeling or construction sector.

• Familiarity with construction terminology.

• Strong organizational capabilities and a keen eye for detail.

• Proficient in managing emails, calendars, and customer databases.

• Experience in coordinating with suppliers, ordering materials, and scheduling deliveries.

• Knowledge of tracking project expenses, invoices, and managing change orders.

• Capability to handle customer support calls and qualify leads over the phone.

• Proficiency in using CRM tools for managing and updating lead and deal information.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexible work environment and supportive team culture.

• Comprehensive health and wellness benefits.