Accounts Receivable Specialist

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee the entire accounts receivable cycle, from customer invoicing to collections and payment processing.

• Accurately prepare and issue timely customer invoices using QuickBooks Online.

• Review contracts, proposals, change orders, and job documentation to ensure billing accuracy.

• Manage progress billings, final billings, customer deposits, and project-related receivables.

• Maintain and review the A/R Aging Report, proactively following up on outstanding balances.

• Communicate with customers regarding invoices, payment status, overdue balances, and account inquiries.

• Take ownership of collection efforts and resolve billing discrepancies, short payments, credits, and account issues.

• Receive and apply customer payments to the appropriate invoices and accounts.

• Reconcile customer accounts and investigate unapplied or misapplied payments.

• Prepare and send customer statements.

• Document collection activities and customer communications.

• Collaborate with Project Managers, Project Coordinators, and Sales to address billing issues and gather invoicing information.

• Assist with lien waivers, releases, preliminary notices, and other billing documentation.

• Identify accounts for escalation and update management on aging, collection status, and cash receipts.

• Record and reconcile income and other transactions in QuickBooks Online.

• Support account reconciliations, general ledger reviews, job costing, project-based accounting, month-end processes, internal audits, and process reviews.

• Review accounting records for accuracy and completeness.

• Maintain organized and comprehensive electronic accounting records and backups.

• Propose enhancements to accuracy, efficiency, and internal controls.

⛳️ Requirements

• Minimum of 5 years of accounting experience, with significant hands-on A/R responsibility.

• Strong understanding of the complete A/R process: invoicing, collections, payment application, account reconciliation, and aging management.

• High proficiency in QuickBooks Online.

• Solid grasp of general accounting principles and working knowledge of GAAP.

• Excellent skills in Microsoft Excel.

• Outstanding organization and attention to detail.

• Ability to independently manage a high volume of invoices and customer accounts.

• Strong analytical and problem-solving capabilities.

• Professional and confident when discussing payments and collections with customers.

• Comfortable adhering to established procedures while recognizing when to investigate or escalate issues.

• Fluent in English, both written and spoken.

• Proficiency in Spanish is a significant advantage.

• Available and responsive during Arizona business hours.

• Intel Core i5, 8th generation or higher (or equivalent).

• Windows 11 or higher.

• 16GB RAM.

• Two monitors: one at least 15" (laptop) and another at least 24"; two 24" monitors are preferred.

• Separate mouse if working from a laptop.

• Internet speeds of 50/5 Mbps (download/upload).

• Webcam with clear audio and video capabilities.

• Headset and a dedicated quiet workspace.

• Experience in construction accounting, job costing, project-based accounting, construction billing, Buildertrend, lien documentation, and fast-paced multi-project accounting environments is a plus.

🏝️ Benefits

• Work from anywhere.

• Competitive salary paid in US dollars.

• 10 paid days off per year in addition to paid US holidays.

• Birthday bonus.

• Performance and tenure bonuses, along with annual salary reviews.

• Access to a VOIP phone system and Microsoft 365, with Teams as the primary communication tool.