Accounts Payable Specialist – Mid-Level

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Receive, assess, and process invoices, credit notes, and adjustments from suppliers and subcontractors across all designated HL Group entities.

• Verify entity and supplier information, ABN, GST treatment, invoice calculations, project or cost codes, purchase orders, and necessary approvals prior to posting.

• Detect duplicate invoices, erroneous charges, missing documentation, and other anomalies before processing payments.

• Match invoices with purchase orders, delivery records, hire dockets, subcontract claims, or other relevant documentation.

• Allocate costs across projects, departments, assets, inventory, and overhead accounts.

• Supervise approval workflows and pursue outstanding approvals for the weekly payment run on Tuesdays.

• Prepare payment proposals categorized by entity and payment method.

• Confirm bank account modifications and escalate any suspected fraud or unusual requests.

• Generate payment-run reports and supporting documentation for review and approval.

• Issue remittance advices and document authorized payments.

• Establish and maintain supplier records.

• Address supplier inquiries, invoice disputes, account holds, and payment status requests.

• Reconcile supplier statements with the accounts payable ledger and investigate missing invoices, credits, unapplied payments, and aged items.

• Maintain supporting documentation for subcontractor claims and relevant compliance records.

• Review corporate card and employee expense transactions.

• Assist with the reconciliation of card accounts and clearing accounts.

• Complete accounts payable month-end closing tasks, including cut-off reviews and checks for outstanding invoices.

• Prepare or assist with accruals for goods and services received but not yet invoiced.

• Reconcile accounts payable aging and supplier balances with the general ledger.

• Support intercompany allocations, audit requests, cash flow forecasting, and management reporting.

• Maintain organized electronic records for audit trails, tax compliance, and document retention.

• Adhere to segregation of duties, delegated authority, payment security, privacy, and recordkeeping requirements.

• Identify recurring invoice or workflow challenges and suggest process enhancements.

• Maintain procedure documentation and provide coverage or training support to finance team members.

• Perform other reasonable finance and administrative tasks consistent with the role.

⛳️ Requirements

• Minimum of 3 years of relevant experience in Accounts Payable (AP).

• Demonstrated experience overseeing the complete Accounts Payable process, including invoice processing and payment coordination.

• Proficiency in invoice verification and reconciliation.

• Experience liaising with vendors and suppliers to resolve invoice discrepancies and payment-related issues.

• Solid understanding and experience with Goods and Services Tax (GST) and its application in invoice processing.

• Strong English communication skills, both written and verbal.

• Familiarity with Australian Business Numbers (ABN) is a plus.

🏝️ Benefits

• Flexible work-from-home options.

• Work schedule from Monday to Friday, 8:00 AM – 5:00 PM AEST.

• Observance of Australian Holidays.