Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately review, code, and process vendor invoices in a timely manner.

• Ensure appropriate GL coding, approvals, and compliance with AP policies.

• Collaborate with department leaders and budget owners to secure invoice approvals and address discrepancies.

• Validate deferral and amortization schedules related to prepaid expenses.

• Establish and record new fixed assets.

• Assist with vendor onboarding by gathering necessary documentation, W-9 forms, banking and remittance information, and setting up vendors in the ERP system.

• Aid in year-end 1099 reporting activities, which include identifying reportable vendors, verifying TINs, reconciling payments, and preparing filings.

• Reconcile vendor statements and resolve any outstanding balances, duplicate payments, or misapplied payments.

• Maintain vendor master data and ensure AP records are organized.

• Support the month-end close process, including AP accruals and AP subledger-to-GL reconciliations.

• Assist with internal controls and fulfill external audit requests.

• Foster relationships with vendors and internal teams to enhance AP processes.

⛳️ Requirements

• An associate or bachelor’s degree in accounting, finance, or a related field is preferred.

• A minimum of 2 years of experience in accounts payable or general accounting is required.

• Demonstrated capability to quickly acclimate to an established AP function with minimal orientation.

• Availability to commit for the entire duration of the temporary assignment.

• Working knowledge of prepaid amortization, fixed asset capitalization, and basic accrual accounting principles.

• Familiarity with Form W-9 requirements and 1099 reporting (1099-NEC/1099-MISC).

• Experience with Microsoft Dynamics GP (Great Plains) and/or Dynamics 365 Finance & Operations (F&O) is a plus.

• Strong proficiency in Microsoft Excel (including VLOOKUP/XLOOKUP, pivot tables, and reconciliations).

• Exceptional attention to detail, organizational skills, and the ability to meet deadlines.

• Outstanding written and verbal communication abilities.

• Capable of working independently as well as collaboratively in a team, demonstrating a strong sense of ownership and integrity.

🏝️ Benefits

• Eligibility for benefits in accordance with agency policy.

• Opportunity for extension or transition to a permanent position.