Accounts Payable Director

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the accounts payable, vendor payment, and travel and expense operations for a multi-state, multi-entity healthcare organization.

• Create and implement a scalable, automated, and controlled procure-to-pay system.

• Build and nurture the accounts payable team while establishing policies and standard operating procedures.

• Enhance Coupa and Coupa Pay, continually seeking opportunities for process automation.

• Manage the complete invoice-to-pay and payment lifecycle across legal entities, physician practices, and locations.

• Set up invoice workflows, approval routing, supplier onboarding, payment settings, and settlement procedures.

• Develop automated accounts payable processes utilizing PO-based purchasing, EDI/e-invoicing, OCR, supplier portals, automated matching, and exception-based processing.

• Design and sustain 2-way and 3-way matching, approval workflows, and exception management systems.

• Handle vendor payment onboarding, including W-9s, banking instructions, remittance details, and payment documentation.

• Define supplier payment methods and uphold vendor-master controls and fraud prevention protocols.

• Collaborate with Treasury on payment processing, cash requirements, positive pay, ACH controls, settlement, stale checks, and payment optimization.

• Maintain an accounts payable integration playbook for acquisitions and newly integrated practices.

• Lead pre-close and post-close accounts payable readiness while establishing vendor and payment workflows within Coupa.

• Create Day 1, 30-day, 60-day, and 90-day accounts payable integration milestones.

• Oversee travel and expense and corporate card policies, cardholder onboarding/offboarding, credit limits, merchant controls, receipt compliance, and policy exceptions.

• Configure and manage over 50 practice, regional, departmental, and functional spend budgets.

• Provide insights into controllable spending, budget utilization, policy exceptions, and out-of-budget activities.

• Develop accounts payable, vendor payment, and travel and expense policies, standard operating procedures, desk procedures, approval matrices, and control documents.

• Assist in internal and external audits while maintaining a robust control environment.

• Ensure accuracy in GL coding and support month-end close processes, accounts payable accruals, GRNI, open invoices, recurring expenses, unapplied credits, stale checks, and vendor reconciliations.

• Maintain W-9 compliance and aid in accurate 1099 preparation and reporting.

• Build, lead, train, and develop a high-performing accounts payable team.

• Establish key performance indicators for productivity, invoice cycle time, match rates, exceptions, payment timeliness, onboarding, automation, accuracy, and service levels.

• Act as the primary accounts payable business partner to Accounting, Procurement, Treasury, Operations, Integration, and practice leadership.

• Investigate recurring operational issues, identify root causes, and propose actionable solutions.

• Collaborate with Procurement to enhance PO adoption while ensuring accountability for accounts payable payment administration.

⛳️ Requirements

• 8–10+ years of progressive experience in Accounts Payable/P2P.

• 4+ years of experience leading teams in a complex, high-volume environment.

• Proven experience supporting a multi-entity, multi-location organization.

• Hands-on experience with enterprise P2P/AP systems is required; Coupa/Coupa Pay is strongly preferred; SAP Ariba, Oracle, or similar platforms are acceptable.

• Experience with workflow configuration/optimization, supplier onboarding, payment methods, approval workflows, and process enhancement.

• Experience in designing and implementing accounts payable automation and scalable operating models.

• Familiarity with supplier payment onboarding, ACH/banking information, virtual cards, checks, vendor-master controls, and payment fraud prevention.

• Experience managing a corporate card/T&E program and utilizing spend/budget management platforms such as Ramp, BILL/Divvy, or equivalent systems.

• Experience in developing accounts payable policies, SOPs, approval matrices, internal controls, and KPI reporting.

• Experience integrating acquisitions, new locations, or business units into a centralized accounts payable/P2P environment is strongly preferred.

• Strong analytical abilities, root-cause problem-solving skills, written communication skills, and stakeholder management capabilities.

• Experience in healthcare, physician practice management, MSO, or other highly decentralized/multi-site industries is preferred.

• NetSuite experience is preferred.

• Advanced Excel skills are required.

• A Bachelor’s Degree in Accounting, Finance, Business, or a related field is preferred; equivalent relevant experience is also considered.

• Accounts Payable certification (e.g., CAPA) is preferred.

🏝️ Benefits

• Employees have the option to work remotely.

• Full-time, exempt employment status.

• Corporate card and travel & expense program.

• Opportunities for professional and career development.

• Cross-training opportunities available.