Accounts Payable Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Accurately and promptly process a high volume of invoices in accordance with service level expectations.

• Review invoices for necessary approvals, supporting documentation, general ledger coding, and compliance with company policies.

• Utilize 2-way and 3-way matching to align invoices with purchase orders and receiving documents.

• Investigate and address discrepancies in invoices, exceptions, pricing variances, and delays in approvals.

• Monitor accounts payable workflow queues and proactively follow up on pending approvals.

• Maintain metrics related to invoice processing, cycle times, and workload management.

• Facilitate the processing of recurring payments and ensure timely vendor disbursements.

• Process vendor setup requests and verify vendor information.

• Act as the primary point of contact for vendor payment inquiries.

• Research and resolve issues related to payments, missing invoices, credits, unapplied cash, and account discrepancies.

• Assist with ACH, virtual card, wire, and check payment processing runs.

• Collaborate with Treasury and Accounts Payable leadership on payment execution strategies.

• Reconcile vendor statements and address any outstanding balances.

• Review employee expense reports and corporate card transactions for completeness, compliance, and proper coding.

• Support cardholder onboarding, offboarding, card maintenance, and updates to spending limits.

• Manage spend management platforms such as Ramp, BILL/Divvy, or similar solutions.

• Assist in month-end accounts payable closing activities and accrual preparation.

• Investigate open accounts payable balances, credits, aging items, and unresolved exceptions.

• Prepare reconciliations of vendor statements and supporting documentation.

• Assist with 1099 reporting requirements.

• Adhere to accounts payable policies, procedures, approval matrices, delegated authority requirements, and internal controls.

• Provide documentation and transaction support for internal and external audits.

• Identify inefficiencies in processes and suggest enhancements for control and productivity improvements.

• Maintain accurate records in accordance with retention policies.

• Utilize Coupa, Coupa Pay, NetSuite, and other related financial systems.

• Assist with supplier enablement, electronic invoicing, and ACH enrollment processes.

• Engage in accounts payable automation and process improvement initiatives.

⛳️ Requirements

• 3-5+ years of progressive experience in Accounts Payable within a high-volume environment.

• Preferred experience in supporting multi-entity and/or multi-location organizations.

• Proven track record in processing invoices, vendor payments, reconciliations, and vendor maintenance.

• Required hands-on experience with accounts payable automation or procure-to-pay systems.

• Preferred familiarity with Coupa, Coupa Pay, SAP Ariba, Oracle, NetSuite, or similar enterprise systems.

• Understanding of invoice matching processes, including 2-way and 3-way matching.

• Knowledge of approval workflows and accounts payable controls.

• Familiarity with ACH, virtual card, wire, and check payment methods.

• Preferred experience with corporate card and expense management programs.

• Strong organizational abilities coupled with exceptional attention to detail and accuracy.

• Capability to prioritize multiple deadlines and manage competing priorities effectively.

• Excellent written and verbal communication skills.

• Strong problem-solving skills and a customer service-oriented mindset.

• Advanced proficiency in Microsoft Excel is preferred.

• An associate degree in Accounting, Finance, Business, or related fields is required.

• CAPA – Certified Accounts Payable Associate certification is preferred.

🏝️ Benefits

• The option for employees to work remotely.

• Equal employment opportunities along with anti-discrimination protections.

• Opportunities for training and development.

• Leaves of absence available.

• Compensation and benefits provided in accordance with employment terms.