Accounts Payable Analyst

This is a fully remote position, open to applicants in Texas.

📋 Description

• Assist in the onboarding process of vendors by gathering and verifying tax documentation, banking details, contact information, and other required paperwork.

• Evaluate vendor records and uphold vendor master data, which includes payment terms, addresses, tax details, and inactive status.

• Facilitate domestic and international vendor payments utilizing ACH, checks, wire transfers, virtual cards, or other approved methods.

• Aid in weekly pay cycles and handle urgent payment requests.

• Investigate and resolve returned payments, unapplied credits, payment discrepancies, and outstanding checks.

• Act as the primary contact for vendors and internal stakeholders regarding invoice statuses, payment timelines, and account balances.

• Refer complex issues to the AP Manager when necessary.

• Assist with month-end and year-end closing activities in Accounts Payable, including accrual support and follow-up on outstanding invoices and credits.

• Reconcile vendor statements and examine outstanding or missing invoices.

• Analyze AP aging reports and address old or unusual balances.

• Generate reports on outstanding invoices, upcoming payments, unapplied vendor credits, and payment exceptions.

• Collaborate with Finance to investigate vendor costs by entity, cost center, and expense category.

• Help with audit requests by providing necessary documentation.

• Adhere to and follow established AP procedures while identifying opportunities for improving accuracy, efficiency, and controls.

• Contribute to AP projects, training, automation initiatives, and AI-enabled tools.

⛳️ Requirements

• A bachelor's degree in accounting, finance, or a related field is preferred; an associate degree with equivalent relevant experience will also be considered.

• A minimum of 3 years of accounts payable experience, encompassing invoice processing, discrepancy resolution, payment preparation, and vendor communication.

• Familiarity with a multi-entity environment.

• Experience with international accounts payable, multi-currency transactions, and VAT is strongly preferred.

• Proficiency in NetSuite or a similar ERP system is required.

• Strong skills in Microsoft Excel, including the ability to handle large volumes of transactional data and support reconciliations and reporting.

• Excellent attention to detail with a commitment to accuracy, timeliness, and confidentiality.

• Strong organizational and time management abilities; capable of working independently, managing competing priorities, and meeting deadlines.

• Outstanding written and verbal communication skills, coupled with a professional, service-oriented demeanor.

• Ability to establish and maintain positive relationships with vendors and internal stakeholders.

• Availability to work Monday to Friday, from 8:00 a.m. to 5:00 p.m.

🏝️ Benefits

• 401(k) retirement savings plan with employer matching.

• Eligibility for an annual performance bonus, dependent on role and company performance.

• Generous paid time off and paid holidays.

• Comprehensive medical, dental, and vision coverage along with optional insurance options.

• Company-paid life and disability insurance.

• Employee Assistance Program (EAP) offering confidential, no-cost support for you and your family from day one.

• Flexible FSA and HSA plans.

• Supportive environment that values balance, well-being, and flexibility.

• Collaborative workplace with ongoing learning and professional development opportunities.

• Inclusive and innovative culture.