Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately and promptly review, code, and process vendor invoices.

• Maintain spreadsheets for accounts payable tracking along with supporting documentation.

• Prepare detailed cost analysis and allocation spreadsheets.

• Assist in the preparation of weekly payment processing files for accounts payable.

• Process and monitor IT and centralized invoices.

• Investigate discrepancies in invoices and collaborate with internal teams to find solutions.

• Track invoices that require approval and follow up with the respective approvers.

• Establish and uphold vendor records and documentation.

• Conduct banking verifications for vendors and maintain payment information support.

• Keep vendor contracts and related records up to date.

• Address inquiries from vendors and internal accounts payable stakeholders.

• Assist in the year-end review and verification of vendor payments for 1099 reporting.

• Review and process employee expense reports.

• Reconcile company credit card transactions and resolve any outstanding or unmatched entries.

• Ensure complete documentation for accounts payable that supports accounting records and internal controls.

• Aid in accounts payable reconciliations and various accounting tasks.

• Support transaction processing within Deltek Vision/Vantagepoint.

• Identify and recommend enhancements to accounts payable processes, tracking, and efficiency.

⛳️ Requirements

• 2–4 years of experience in accounts payable, accounting, or a related field.

• An associate's or bachelor's degree in Accounting, Finance, Business, or a similar discipline, or equivalent relevant experience.

• Proficient understanding of accounts payable and general accounting practices.

• Strong skills in Microsoft Excel, including the ability to maintain and manipulate detailed spreadsheets.

• Preferred experience with invoice processing, vendor records, expense reports, or credit card reconciliations.

• Familiarity with Deltek Vision/Vantagepoint is advantageous.

• Ability to work on Pacific Time.

• Experience with banking verifications for vendors and maintaining payment information documentation.

• Knowledge of supporting 1099 reporting requirements.

🏝️ Benefits

• Performance-based bonuses.

• Medical, dental, and vision insurance.

• 401(k) plan with company matching contributions.

• Paid time off and recognized company holidays.

• Wellness programs and resources for employee assistance.

• Support for professional development.

• Employee-owned company.