Accounts Payable, Spanish

This is a fully remote position, open to applicants in Romania.

📋 Description

• Process and confirm purchase orders while addressing any discrepancies.

• Enter purchase order information into ERP systems and inform internal stakeholders of any modifications.

• Handle both PO and non-PO invoices utilizing three-way matching along with internal controls.

• Ensure the accuracy, completeness, tax compliance, and correctness of vendor details on invoices.

• Record approved invoices and credit notes with the appropriate GL/CC and project coding.

• Prepare, verify, and implement payment proposals across various payment methods.

• Review and rectify payment exceptions, blocked vendors, advances, and reconciliations.

• Coordinate payment authorizations with the Treasury and Finance Controllers.

• Generate and send remittance advice to vendors.

• Manage payable taxes, prepare tax return reports, and oversee tax payments.

• Establish and maintain vendor accounts in accordance with documentation and verification standards.

• Conduct invoice audits and quality reviews; share findings and suggest enhancements.

• Address vendor and internal inquiries within set SLAs.

• Investigate and resolve payment discrepancies, missing invoices, and issues with vendor statements.

• Direct requests to internal teams in line with SOX and internal control requirements.

• Prepare month-end accrual reports and post accrual journal entries.

• Execute GR/IR reconciliations, vendor statement reconciliations, and analyze debit balances.

• Identify discrepancies, facilitate corrective measures, and secure approvals for write-offs and adjustments.

• Maintain documentation for audits and compliance evaluations.

• Validate and report on expense-related tax data.

• Process reimbursements and advance payments, including approved urgent manual payments.

• Keep precise records that support audits and regulatory compliance.

• Ensure compliance with internal policies, SOX controls, accounting standards, and statutory tax obligations.

⛳️ Requirements

• A minimum of 2 years of experience in Accounts Payable.

• Proficiency in Spanish (at least B2 level) and a good command of English.

• A Bachelor’s degree in Finance, Accounting, or a related discipline (or equivalent experience).

• Comprehensive understanding of invoice processing, payments, vendor management, and T&E claims.

• Strong grasp of accounting principles and internal controls.

• Expertise in ERP systems (Microsoft D365 or equivalent) and MS Excel.

• Exceptional attention to detail and strong analytical abilities.

• Capability to meet deadlines and handle multiple priorities effectively.

• Strong communication skills for managing both internal and external stakeholders.

• Experience in shared services or multinational settings is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive benefits package including health, dental, and retirement plans.

• Opportunities for professional development and career advancement.

• Collaborative and inclusive work environment.