Accounts Payable Specialist – Part-Time

This is a fully remote position, open to applicants in Argentina, +5 more countries.

📋 Description

• Process and input vendor invoices into NetSuite, ensuring the accuracy of invoice details, general ledger coding, and accounting period assignments.

• Review invoices for precision, completeness, and potential duplicates.

• Match invoices to purchase orders when applicable and attach necessary supporting documentation.

• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are granted.

• Oversee and manage the shared Accounts Payable inbox, addressing vendor inquiries and following up on outstanding invoices.

• Create and uphold vendor records, gathering required documentation such as W-9 forms and ACH payment information.

• Communicate with vendors to resolve billing discrepancies and acquire missing documentation.

• Collaborate with the Finance team to address invoice-related inquiries and assist with month-end closing activities.

• Escalate unusual or disputed invoices to the relevant team members.

⛳️ Requirements

• 3+ years of practical experience in Accounts Payable, preferably within U.S.-based companies.

• Experience in processing vendor invoices and managing Accounts Payable workflows utilizing an ERP system.

• NetSuite experience is highly preferred, although candidates with backgrounds in other accounting or ERP platforms will be taken into consideration.

• Basic understanding of accounting principles, encompassing general ledger coding, accruals, and accounting periods.

• Familiarity with purchase orders, invoice matching, and approval workflows.

• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.

• Strong English communication skills, both written and verbal, for collaboration with a U.S.-based team and interaction with vendors.

• Exceptional attention to detail, organizational skills, and the ability to manage responsibilities independently.

• Availability to collaborate with the team during U.S. Eastern Time business hours.

• Experience in e-commerce, consumer products, or healthcare-related industries is a plus.

• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support is advantageous.

• Educational background in accounting, finance, or a related field is a plus.

🏝️ Benefits

• 100% remote opportunity: Work from anywhere in Latin America.

• Flexible part-time schedule: Approximately 15–20 hours per week, with the flexibility to work mornings or afternoons during U.S. business hours.

• Ongoing collaboration: Opportunity to establish a long-term working relationship with a well-established U.S.-based company.

• Collaborative environment: Work directly with seasoned finance professionals in a supportive team setting.

• Focused responsibilities: Take charge of Accounts Payable operations without the expectation of handling complex accounting or payment execution.