Accounts Payable Specialist

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Manage the complete accounts payable process from the moment invoices are received until payment and month-end closing are completed.

• Receive, review, input, and process vendor invoices efficiently.

• Match invoices against purchase orders and receiving documents while addressing any discrepancies.

• Assign codes to invoices for general ledger accounts, projects, sites, and cost centers.

• Route invoices for approval following delegation-of-authority guidelines.

• Prepare weekly payment runs via check, ACH, and wire for approval.

• Oversee payment timing to take advantage of discounts and avoid late fees.

• Process employee expense reports and transactions made with corporate cards.

• Establish and maintain vendor records, including W-9 forms, banking details, and insurance certificates.

• Verify new or updated vendor banking information to mitigate payment fraud risks.

• Address vendor inquiries, reconcile vendor statements, and resolve outstanding items.

• Reconcile the accounts payable subledger with the general ledger on a monthly basis.

• Prepare accrual support and reports on AP aging and cash requirements for the Controller.

• Assist with project cost tracking for remediation and capital projects.

• Prepare and file annual 1099 forms while maintaining vendor tax records.

• Adhere to internal controls and provide documentation for audits.

• Enhance accounts payable workflows and automation as transaction volumes increase.

• Report directly to the Controller; this position is located in Colorado.

⛳️ Requirements

• A minimum of 3 years of comprehensive accounts payable experience.

• Proficient knowledge of three-way matching, general ledger coding, accruals, and month-end closing procedures.

• Experience using an accounting or ERP system (such as QuickBooks, Sage Intacct, NetSuite, or similar).

• Advanced Excel skills, including the use of lookups, pivot tables, and reconciliations.

• Exceptional attention to detail and the capability to handle a high volume of invoices under tight deadlines.

• Ability to handle confidential financial and vendor information with discretion.

• Preferably, accounts payable experience in mining, energy, construction, oil and gas, or another project-based industry.

• Preferred experience with project or job cost accounting.

• Familiarity with accounts payable automation tools such as Bill.com, Ramp, or Tipalti is preferred.

• Preferred experience with 1099 reporting and sales and use tax.

• An Associate's or Bachelor's degree in Accounting, Finance, or Business, or equivalent experience is preferred.

🏝️ Benefits

• Annual bonus linked to individual performance and overall company success.

• Comprehensive medical, dental, vision, 401(k), and paid time off benefits.