Accounts Payable Specialist

This is a fully remote position, open to applicants in Wisconsin.

📋 Description

• Execute general accounts payable functions, which include recording and preparing invoices for payment.

• Ensure that company invoices are paid accurately and promptly.

• Deliver timely and high-quality customer service to both internal and external clients.

• Collect invoices from communities, suppliers, and corporate associates.

• Assess invoices for authenticity, correct coding, necessary approvals, and appropriate payment amounts.

• Prioritize urgent invoices such as those from utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.

• Code and batch invoices accordingly.

• Input invoices into the accounts payable software system, verify entries, and authorize invoices for payment.

• Handle recurring invoice processing.

• Print, void, and distribute checks; update the general ledger with entries.

• Ensure compliance with approval processes for high-value invoices.

• Address accounts payable inquiries from vendors, field operations, and corporate teams.

• Investigate invoice and account discrepancies and resolve payment issues.

• Maintain transactions related to purchase cards and manage orders for purchase cards.

• Act as a resource for junior staff members.

• Analyze work and business processes to identify and advocate for process enhancements.

⛳️ Requirements

• Possess a high school diploma or a general education degree (GED).

• A minimum of one year of relevant experience is preferred.

• An equivalent combination of education and experience will be considered.

• No specific certifications, licenses, or other special qualifications are required.

• Basic analytical skills and a working knowledge of relevant skills or disciplines are necessary.

• A general understanding of the work environment and processes is essential.

• Familiarity with the organization is beneficial.

• Capability to stand, walk, sit, use hands and fingers, reach with hands and arms, talk, and hear.

• Ability to lift items weighing up to 25 pounds.

• Adequate vision and the ability to engage with co-workers, residents, or vendors effectively.

🏝️ Benefits

• Opportunities for professional development.

• Continuous programs aimed at promoting health and wellness.

• Medical, Dental, and Vision insurance coverage.

• 401(k) retirement plan.

• Associate assistance program.

• Employee discounts available.

• Referral program incentives.

• Early access to earned wages for hourly associates (excluding CA).

• Optional voluntary benefits, including identity theft protection and pet insurance.

• Paid Time Off (PTO).

• Paid holidays.

• Company-provided life insurance.

• Adoption benefits.

• Short-term and long-term disability coverage.

• Flexible Spending Accounts (FSA).

• Health Savings Account (HSA).

• Optional life insurance and dependent life insurance.

• Additional optional benefits, including accident, critical illness, hospital indemnity insurance, and a legal plan.

• Tuition reimbursement program.

• Qualified associates may receive an advancement of naturalization application fees, up to $725, minus applicable taxes and withholdings.

• Temporary associates can participate in the company's 401(k) program but are not eligible for other benefits.