Accounts Payable Analyst – Credit Card Transactions

This is a fully remote position, open to applicants in Texas.

📋 Description

• Review and approve over 75 credit card receipts daily for accuracy, adherence to business purpose, and compliance with company policies.

• Code and process card transactions in Bill and accounting systems.

• Address cardholder inquiries related to card issues and missing receipts.

• Follow up with cardholders and department managers for receipts, itemized details, and coding clarifications.

• Assist cardholders with disputes.

• Reconcile monthly card statements with audited transaction records.

• Investigate and resolve discrepancies, unauthorized charges, and duplicate billings with vendors or the card issuer.

• Process PO-based vendor invoices using a three-way matching system and enter them into Bill.

• Respond to vendor inquiries and assist in reconciling vendor statements.

• Collaborate with AP to accurately record credit card liabilities prior to month-end close.

• Help enforce travel and expense policies, flagging non-compliant spending or suspicious activities.

• Maintain organized, audit-ready receipts, statements, and invoices.

⛳️ Requirements

• 3-5 years of accounts payable experience, particularly in managing credit card transactions.

• Practical experience with Bill (Bill.com), NetSuite, QuickBooks Online, or similar ERP systems.

• Intermediate proficiency in Excel.

• Strong attention to detail and comfort with repetitive, high-volume manual tasks.

• Patient and friendly communication style, with the ability to follow up firmly and politely with cardholders, managers, and vendors.

• Demonstrates ownership and strives to clear the task queue each day.

• Quick to adapt to new systems.

• Self-directed and dependable while working remotely.

• Access to reliable high-speed internet and a dedicated, distraction-free workspace.

• Preferred: 1-3 years of specialized experience in credit card or expense management.

• Preferred: Familiarity with platforms such as Divvy, Capital One, or other corporate card systems.

• Preferred: Knowledge of W-9 collection and 1099s.

• Must reside in Texas.

🏝️ Benefits

• 100% company-paid medical coverage premiums for you and your family, including spouse or partner and children.

• Company-paid group life insurance for all employees.

• Employee-paid options for dental, vision, short and long-term disability, additional life, accident, illness, and hospital indemnity.

• 401k plan with 4% matching.

• Flexible PTO.

• A safety-first mindset, people-first values, and a supportive team culture.