Accounts Payable Representative

This is a fully remote position, open to applicants in Texas.

📋 Description

• Accurately and promptly review, code, and process vendor invoices.

• Ensure invoices are verified for proper documentation, approvals, coding, and payment terms.

• Track outstanding invoices and assist in managing payment schedules.

• Detect and resolve issues with duplicate, incomplete, or incorrect invoices.

• Maintain precise accounts payable records and documentation.

• Address vendor inquiries regarding invoice status, payments, missing documents, and discrepancies.

• Investigate and rectify vendor account discrepancies.

• Perform monthly reconciliation of vendor statements and follow up on outstanding invoices, credits, and unresolved balances.

• Keep vendor payment information and necessary tax documentation up to date.

• Review vendor records for annual 1099 reporting purposes.

• Assist in the preparation and reconciliation of year-end 1099 reports.

• Aid in accounts payable reconciliations and month-end closing activities.

• Research discrepancies in payments, unapplied credits, outstanding balances, and accounts payable-related exceptions.

• Support accurate tracking of expenses and financial controls.

• Collaborate with internal departments to secure approvals, documentation, and clarifications.

• Escalate payment issues, unusual transactions, and recurring discrepancies as necessary.

• Identify improvements in processes, documentation, and workflows.

• Assist with special projects and additional accounting or finance responsibilities.

⛳️ Requirements

• High school diploma or equivalent is required.

• Capability to accurately process financial transactions and keep detailed records.

• Proficient in Microsoft Outlook and possess basic skills in Microsoft Excel.

• Ability to handle multiple priorities while adhering to established deadlines.

• Strong professional verbal and written communication abilities.

• Capacity to maintain confidentiality and exercise discretion when dealing with financial information.

• Ability to work independently while effectively collaborating with internal stakeholders and external vendors.

• An associate degree in Accounting, Finance, Business Administration, or a related field is preferred; equivalent combinations of education, training, and relevant experience will also be considered.

• Preferred: One (1) or more years of experience in accounts payable, bookkeeping, accounting support, or related financial operations.

• Preferred: Experience applying basic accounting principles, including invoice coding, reconciliations, and payment processing.

• Preferred: Familiarity with accounting software, ERP systems, or accounts payable automation platforms.

• Preferred: Experience supporting month-end closing activities.

• Preferred: Experience maintaining vendor tax documentation and assisting with 1099 reporting.

• Proof of eligibility to work in the country where the job is located is required.

• Successful completion of a background check is necessary.

🏝️ Benefits

• Competitive Pay & Quarterly Incentives.

• Comprehensive Benefits, 401k & Wellbeing Programs.

• Paid Time Off & Holidays.

• Professional Development & Career Growth Opportunities.

• People-Focused Culture.