Accounts Payable Associate

This is a fully remote position, open to applicants in Texas.

📋 Description

• Receive, coordinate, review, and code vendor invoices to ensure accuracy, proper approval, and suitable general ledger coding.

• Enter and process invoices using Ramp and Sage Intacct in accordance with established accounts payable procedures and internal controls.

• Match invoices with purchase orders when applicable and identify any discrepancies.

• Assist in setting up and maintaining new vendors, including W-9 forms, ACH/banking details, and vendor onboarding documents.

• Address routine vendor inquiries concerning invoice or payment status, and escalate more complex issues as needed.

• Maintain orderly, audit-ready electronic accounts payable records and filing systems.

• Support the monthly accounts payable aging review, perform statement reconciliations, and follow up on outstanding or overdue items.

• Prepare necessary documentation for audits and month-end closing processes.

• Execute additional accounts payable and general accounting support tasks as assigned.

• Report directly to the Director of Treasury and Risk Management while receiving workflow direction from the Accounts Payable Specialist and Finance team.

⛳️ Requirements

• High School diploma or equivalent is mandatory.

• An Associate degree in Accounting, Finance, or a related field is preferred.

• 0–2 years of experience in accounts payable, bookkeeping, or a similar accounting support position.

• Basic knowledge of accounts payable processes and general accounting principles.

• Proficiency in Microsoft Excel and Outlook.

• Capability to manage a consistent volume of recurring tasks while ensuring accuracy and meeting deadlines.

• Ability to work independently in a remote work setting.

• Reliable internet access and a quiet, dedicated workspace suitable for managing confidential financial data.

• Strong attention to detail and accuracy.

• Good organizational and time-management abilities.

• Clear written and verbal communication skills.

• Capacity to work collaboratively within a team environment.

• Ability to adhere to established procedures and internal controls.

• Competence to work autonomously and meet deadlines.

🏝️ Benefits

• Full-time employment.

• Remote (work-from-home) position.

• Equal employment opportunities and anti-discrimination protections.