Accounts Payable, Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Receive and categorize incoming vendor invoices, whether in physical or electronic form.

• Confirm invoice details against purchase orders, contracts, and verification of received goods or services.

• Input invoice data into Bill.com and NetSuite, including line items, amounts, GL codes, departments, and allocations.

• Execute complex allocations for major vendors by distributing expenses across subsidiaries.

• Validate entries to avoid errors, misclassifications, or duplicate payments.

• Manage the finance email inbox and route requests to the appropriate departments.

• Communicate with vendors to investigate and resolve discrepancies or missing information.

• Prepare and process payments for authorized invoices in accordance with payment terms and approval workflows.

• Keep organized records and supporting documentation for auditing purposes.

• Create and maintain Standard Operating Procedures (SOPs) for accounts payable processes and subsidiary allocations.

• Collaborate with the Senior GL Accountant and vendor-facing teams to gather estimates for recurring accrual items.

• Support monthly accounts payable aging and ensure reports align with the trial balance.

• Investigate and resolve aged or unusual accounts payable items with finance stakeholders and vendor owners.

• Maintain documentation for accounts payable aging that is ready for audit.

• Identify opportunities for process enhancements in managed closing areas.

• Utilize NetSuite and Bill.com features and assist in system improvements.

• Ensure accurate flow of accounts payable data into the general ledger from Bill.com.

⛳️ Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related discipline.

• 1-3+ years of experience in accounts payable and/or general accounting.

• Experience in matching invoices to purchase orders and receiving documentation (three-way match).

• Understanding of GL coding and cost center/department allocation.

• Proficiency in accounting or ERP software (e.g., NetSuite or similar), bill processing tools (e.g., Bill.com or similar), and Microsoft Excel.

• Strong focus on detail and accuracy when entering and verifying financial information.

• Effective written and oral communication skills for resolving vendor discrepancies.

• Capability to manage multiple invoices and deadlines in a fast-paced setting.

• Organizational skills adequate to maintain documentation ready for audits.

• Ability to engage with vendors and personnel across the organization to ascertain precise invoice data, bill credits, department charges, etc.

🏝️ Benefits

• Seven Company-paid Holidays

• Generous Family Leave

• Paid time off is front-loaded

• Competitive 401(k) matching

• Health insurance for full-time employees

• Dental insurance for full-time employees

• Vision insurance for full-time employees

• Bonus for taking 5 consecutive vacation days

• Employee referral bonuses

• Food and groceries budget

• Contributions towards health and wellness

• Fully remote to hybrid working environment

• Collaboration with cameras on during meetings and a robust Slack communication environment