Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage, oversee, and carry out subsidy billing operations.

• Analyze and interpret relevant documents, subsidy agreements, contracts, and legal materials.

• Calculate and generate subsidy billings utilizing approved methods.

• Prepare and maintain cash flow forecasts related to subsidy funding and expected collections.

• Clarify subsidy calculations, billing approaches, and financial implications to clients, board members, and internal stakeholders.

• Act as the main point of contact for client discussions regarding subsidy billing, funding needs, and payment updates.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on overdue payments.

• Develop and maintain monthly subsidy billing trackers.

• Keep documentation supporting calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify areas for enhancing billing processes, documentation standards, internal controls, and operational efficiency.

• Support audits by providing necessary documentation and addressing subsidy-related queries.

• Ensure adherence to company protocols, accounting standards, and client specifications.

• Assist with month-end closing and other accounting tasks as required.

• Engage in virtual meetings and phone communications.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a similar financial operations role.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Capability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal materials.

• Experience in calculating and preparing intricate billings using established methodologies.

• Excellent analytical and problem-solving abilities with a keen attention to detail and precision.

• Ability to create and maintain cash flow projections and assess financial impacts.

• Strong verbal and written communication skills.

• Exceptional customer service and relationship management skills.

• Proficient in Microsoft Excel and financial/accounting software systems.

• Capacity to maintain thorough and organized documentation.

• Familiarity with internal controls, audit support processes, and compliance requirements.

• Ability to collaborate effectively across different departments.

• Skill in managing competing priorities and meeting deadlines.

• Flexibility to assist with month-end closing and other accounting duties.

• Ability to work independently, exercise sound judgment, and keep sensitive financial information confidential.

• Ability to lift and transport work-related items weighing up to 15 pounds.

• Capability to work in a remote/home-office setting with reliable internet access.

• Willingness to work extra hours during peak billing times, month-end activities, audits, or critical business deadlines.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions to 401k plans.

• Paid time off for vacations, holidays, medical needs, and volunteer activities.

• Paid parental leave.

• Support for training and educational development.

• Employee Assistance Program.

• Calm Health.

• Optional short- and long-term disability insurance.

• Life insurance.

• Pet insurance.

• Caring team committed to employee success.