Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Manage, administer, and implement subsidy billing operations.

• Analyze and interpret governing documents, subsidy agreements, contracts, and legal paperwork.

• Calculate and prepare subsidy billings utilizing approved methodologies.

• Develop and maintain cash flow forecasts for subsidy funding and expected collections.

• Communicate subsidy calculations, billing methods, and financial impacts to clients, board members, and internal stakeholders.

• Act as the main point of contact for client meetings related to subsidy billing, funding needs, and payment status.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on overdue payments.

• Create and maintain monthly subsidy billing trackers.

• Keep documentation that supports calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify areas for enhancing billing processes, documentation standards, and internal controls.

• Assist during audits by providing necessary documentation and addressing subsidy-related inquiries.

• Ensure adherence to company policies, accounting standards, and client specifications.

• Support month-end closing procedures and other accounting functions as required.

• Operate in a remote/home-office setting and engage in virtual meetings.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a similar financial operations role.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding structures.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Capability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Experience in calculating and preparing intricate billings using established methodologies.

• Strong analytical and problem-solving abilities with exceptional attention to detail and precision.

• Capability to prepare and maintain cash flow projections and assess financial impacts.

• Excellent written and verbal communication skills.

• Strong customer service and relationship management capabilities.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to keep organized documentation that supports calculations, assumptions, billing schedules, and client communications.

• Knowledge of internal controls, audit support processes, and compliance obligations.

• Ability to collaborate effectively across various departments.

• Skill in managing competing priorities and meeting deadlines.

• Willingness to assist with month-end close and other accounting tasks as necessary.

• Ability to work independently, demonstrate sound judgment, and maintain the confidentiality of sensitive financial data.

• Capability to primarily operate in a remote/home-office environment with reliable internet access.

• Ability to participate in video conferences, virtual meetings, and phone communications.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching 401k contributions.

• Paid time off for vacations, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Employee Assistance Program.

• Calm Health.

• Optional short- and long-term disability insurance.

• Life insurance.

• Pet insurance.

• Supportive team dedicated to employee success.