Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Supervise, manage, and implement subsidy billing processes.

• Analyze and interpret governing documents, subsidy agreements, contracts, and legal materials.

• Compute and prepare subsidy billings utilizing approved methodologies.

• Develop and sustain cash flow projections related to subsidy funding and expected collections.

• Clarify subsidy calculations, billing methodologies, and financial implications to clients, board members, and internal stakeholders.

• Act as the main contact for client meetings concerning subsidy billing, funding needs, and payment status.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Oversee subsidy receivables and follow up on overdue payments.

• Create and maintain monthly subsidy billing trackers.

• Keep documentation supporting calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify opportunities to enhance billing processes, documentation standards, and internal controls.

• Support audits by providing necessary documentation and responding to subsidy-related questions.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Assist with month-end closing tasks and other accounting responsibilities as required.

• Engage in virtual meetings and telephone communications.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a similar financial operations role.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal materials.

• Proven experience in calculating and preparing complex billings using established methodologies.

• Excellent analytical and problem-solving abilities with a keen attention to detail and accuracy.

• Capability to prepare and maintain cash flow projections and assess financial impacts.

• Outstanding verbal and written communication skills.

• Strong customer service and relationship management abilities.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to maintain thorough and organized documentation.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Effective collaboration skills across departments.

• Ability to manage competing priorities and consistently meet deadlines.

• Willingness to assist with month-end closing and other accounting tasks as necessary.

• Capacity to work independently, exercise sound judgment, and maintain the confidentiality of sensitive financial information.

• Ability to function in a remote/home-office environment with reliable internet access.

• Willingness to work extra hours during peak billing times, month-end activities, audits, or other critical business deadlines as required.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching 401k contributions.

• Paid time off for vacation, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Employee Assistance Program.

• Calm Health.

• Optional short- and long-term disability insurance.

• Optional life insurance.

• Optional pet insurance.

• Supportive team dedicated to employee success.